Procurement Coordinator

Principal Responsibilities

• Support the ordering and purchasing of food through online and phone orders from donated food sources, including City Harvest, whole-food vendors, and individual donors.
• Partner with the warehouse team to identify vendors, negotiate pricing, and procure kosher and halal food products.
• Maintain regular communication with Food Program staff, suppliers, and network agencies regarding order and purchase status, pick-ups, deliveries, and scheduling.
• Develop and maintain relationships with vendors and other partners to help secure donations of kosher and halal food products.
• Coordinate inbound delivery and outbound distribution logistics with vendors, warehouse staff, and network agencies.
• Coordinate vendor-direct deliveries to network agencies, special project deliveries, and emerging models of food provision.
• Collaborate with the Fiscal Department to obtain purchase approvals, submit required documentation, track payments, and monitor spending against available funding sources and grants.
• Support inventory tracking through a Salesforce-based inventory management system, documenting food moving into and out of the warehouse.
• Maintain accurate and timely data in the online inventory management system and support consistent system usage across Food Program operations.
• Perform additional duties and responsibilities as assigned.

Requirements

• 1 year of procurement experience in a non-profit or related field.