Procurement Coordinator.

About the role

The Community College of Denver (CCD) seeks candidates who demonstrate a strong commitment to fostering an inclusive learning and work environment and who can effectively work with students, families, faculty, instructors, and staff from diverse backgrounds. As a Hispanic-Serving Institution, CCD is dedicated to expanding access and opportunity for nontraditional students, supporting workforce development, and strengthening community partnerships that promote educational attainment and career success. Serving a diverse student population, CCD values individuals who contribute to its mission of advancing social, civic, and economic vitality.

Responsibilities

• Contract Intake & Lifecycle Tracking
• Serve as the primary point of entry for all contract-related requests, ensuring initial documentation is complete before processing.
• Maintain and update a centralized contract tracking system to monitor the status of agreements from initial requisition through final execution.
• Carefully coordinate the formal routing of contracts to the Associate Director or Director for delegated signature authority.
• Proactively track contract expiration dates and notify Purchasing Agents or leadership of upcoming renewals to ensure continuous service.
• Administrative Team & Agent Support
• Assist Purchasing Agents by verifying that required insurance certificates and documentation are present in the electronic files.
• Support the execution of Documented Quotes (DQ) and formal solicitations by coordinating meeting schedules for evaluation committees.
• Partner with the Purchasing Agents and Associate Director to ensure purchases requiring formal agreements are successfully transitioned into the contract lifecycle.
• Maintain auditable electronic files for all departmental activities. Track subscriptions and memberships for the entire college.
• Be the point of contact for the Procurement Advisory Group (PAG) to schedule meetings, manage documents and team’s site.
• Operations & Compliance Support
• Reporting: Assist in the preparation of quarterly and annual reports.
• Pcard Backup: Support the Commercial Card Program by assisting with monthly audits of cardholder transactions and verification of backup.
• Vendor Coordination: Assist departments to resolve discrepancies in invoicing or receiving to ensure timely payment and accurate encumbrance management.
• Document Management: Scanning required documentation into BDM.

Qualifications

• Education: Bachelor’s degree in business, accounting, or a closely related field from an accredited college or university OR an associate’s degree with 3+ years of experience may be considered.
• Experience: 1-2 years of accounting or professional purchasing/administrative experience.
• Licensure: Basic Procurement Certificate: Required to complete the certification within 90 days of hire through the Colorado Procurement University (COPROU).

Competencies/KSAs

• Knowledge and use of the Banner ERP system.
• Problem solving and critical thinking skills.
• Strong customer service and communication skills.
• Highly detail-oriented and well-organized for tracking complex documents.
• Demonstrated proficiency in Excel (Intermediate to Advanced), Word, and Adobe.
• Ability to multitask and manage competing deadlines.

Supplemental Information

Selection Process: Preliminary screening will be made on the basis of completed application packet submitted by candidate. Completed application packet includes: a letter of interest of no more than five pages, addressing in general the items under "Primary Duties" and specifically each item under “Minimum Qualifications”; an online application; resume; and transcripts. All candidates, including current Community College of Denver employees must submit a complete application packet which includes all material listed above. Only completed application packets will move forward for screening. Please review the job duties and minimum requirements carefully. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. Selected applicants will be invited by the screening committee for interviews. All application materials become the property of Community College of Denver and cannot be copied.