Procurement Coordinator

QTS Data Centers is a global leader in digital infrastructure, designing, building, and operating advanced data centers that support strategic AI, cloud, and digital transformation initiatives. As a portfolio company of Blackstone, QTS is committed to sustainability, incorporating renewable energy solutions, and connecting the globe for good. The team is mission-driven, resourceful, and dedicated to making a positive impact in the communities where they live and work.

Benefits

• Roth and Traditional 401(k) matching contributions with immediate vesting
• Every employee is bonus or commission eligible
• Generous PTO, Paid Volunteer Days plus Floating Holidays
• Stock Purchase Plan (SPP)
• 11 paid Holidays Annually / Holiday compensation when worked
• Pet and Legal Insurance
• Q-Rest Sabbatical Program
• Q-Anniversary Service Award Program
• Parental Leave for primary and secondary caregivers
• Military Benefits Package
• QTS Charitable Matching Gift Program
• QTS Scholarship for Employee Dependents
• QTS Crisis Fund
• Wellness Program
• Tuition Reimbursement Program

Responsibilities

• Contract Intake and Package Administration
  • Receive and log AIA and other Development-related agreements submitted for approval and execution.
  • Check routing requests and contract packages for required fields, exhibits, approved templates, signer information, and supporting documentation using established checklists.
  • Notify the submitting project team of missing, inconsistent, or outdated information and track items through correction.
  • Apply established naming, indexing, metadata, filing, and document-control standards.
  • Organize drafts, redlines, final forms, and superseded versions throughout the contract lifecycle.
• Approval Workflow Coordination
  • Set up internal approval workflows using established Delegation of Authority requirements, policies, and approval matrices.
  • Route packages to assigned reviewers and approvers in the required sequence.
  • Track pending reviews, approvals, rejections, returned items, and resubmissions; send routine reminders to support target cycle times.
  • Provide status updates and communicate required actions to requestors, approvers, Sourcing, Cost Control, and other stakeholders.
  • Escalate overdue approvals, exceptions, conflicting instructions, and unresolved issues to the appropriate process owner.
  • Maintain approvals, comments, exceptions, and supporting decisions.
• Signature and Execution Management
  • Create DocuSign envelopes from complete and authorized routing requests using established templates and instructions.
  • Confirm signer names, titles, email addresses, signature fields, and sequencing before release.
  • Monitor envelope status, send reminders, address routine routing questions, and escalate nonstandard issues.
  • Check returned agreements for signatures, dates, required exhibits, and attachments.
  • Coordinate administrative corrections or re-execution when directed, referring substantive or legal questions to the appropriate owner.
  • Distribute fully executed agreements and applicable exhibits to authorized recipients.
• Records, Systems, and Reporting
  • Maintain complete and accurate contract files, including source documents, approvals, correspondence, signature certificates, executed agreements, exhibits, amendments, and related records.
  • Ensure current versions are clearly identified, superseded versions are retained or archived in accordance with policy, and access is limited to authorized users.
  • Coordinate executed agreements for Workday and eBuilder processing and confirm required handoffs are completed.
  • Maintain contract registers, workflow logs, status trackers, and other control records.
  • Provide timely reporting on intake volume, approval and signature status, aging, cycle time, backlog, and exceptions.
  • Support document requests, internal reviews, and audits by locating and producing complete records.
  • Handle contract and business information with discretion and maintain confidentiality.
• Process Support and Continuous Improvement
  • Track recurring delays, incomplete submissions, and handoff issues and share observations with process owners.
  • Maintain intake guidance, checklists, templates, standard operating procedures, and training materials as directed.
  • Suggest practical improvements to document standards, approval steps, reporting, and system use.
  • Assist with testing and implementation of workflow enhancements.