Procurement Coordinator
Lutheran Community Services Northwest · Seattle, WA · 3 wk ago
HybridFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections with real specific content. No job title heading. No Job ID. Remove boilerplate, duplicated lines, application instructions, EEO etc.
We need to parse the posting.
Content:
- Intro paragraph about LCSNW mission: "Lutheran Community Services NW is a non-profit organization dedicated to serving communities throughout Washington, Oregon, and Idaho with a wide range of services for individuals of all ages and backgrounds. All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope". This is about the organization, maybe "About the role"? Actually "About the role" could be description of the role. But we have sections: "WHAT WE WILL DO FOR YOU:" which is benefits. "HOW YOU WILL MAKE AN IMPACT:" responsibilities. "HOW YOU WILL BE A GREAT FIT:" qualifications/requirements/skills.
We need to map.
Let's extract:
Benefits (What we will do for you):
- A 37.5 per hour work week to ensure work/life balance
- Medical, dental, vision, and prescription benefits to keep you and your loved ones healthy
- Employer-paid short- and long-term disability insurance
- Life insurance coverage at no cost to you
- Up to 2 weeks of vacation in your first year (based on hours worked)
- Up to 2 weeks of sick leave (based on hours worked)
- 12 paid agency recognized holidays
- 2 floating holidays to use your way
- 403(b) retirement plan with employer matching (eligibility applies)
- Access to our Employee Assistance Program (EAP) for you and your family
- Potential eligibility for Student Loan Forgiveness through our 501(c)(3) nonprofit status
Also note "A 37.5 per hour work week" maybe schedule? Actually that's work week hours. Could be schedule. But we treat as benefit? It's about work week. Could be schedule. The instruction: include Pay/Schedule/Benefits sections only if posting actually states them. We have schedule info: "A 37.5 per hour work week". That's schedule/hours. Also maybe pay? No explicit pay amount. So we should not create Pay section because no pay stated. Schedule we have: 37.5 hour work week. So we can include a Schedule section with that line.
Benefits section: list all other benefits.
Responsibilities (How you will make an impact):
Paragraph: "All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope. The Procurement Coordinator supports efficient, cost-effective, and compliant operations by coordinating purchasing and procurement activities across the organization. This position helps ensure purchases are appropriately documented, competitive procurement requirements are followed, vendors are effectively coordinated, and procurement records meet agency, funder and regulatory requirements. Through responsive procurement support, the position helps programs obtain the goods and services needed to serve communities effectively."
Then bullet list of duties:
- Coordinate organization-wide purchasing and procurement activities in accordance with established agency policies, funding requirements, budgets and applicable federal and state procurement standards.
- Coordinate competitive procurement processes, including requests for quotes, proposals and bids; obtain and compare vendor responses; support evaluation and selection; and maintain documentation of procurement decisions.
- Coordinate vendor onboarding and purchasing documentation, including required forms, agreements, approvals and compliance records; serve as a point of contact for routine vendor and staff procurement questions and escalate significant issues as appropriate.
- Prepare, route and track purchase orders, procurement documents and related approvals through completion, following up with staff and vendors to support timely purchasing and resolve routine issues.
- Maintain complete, accurate and audit-ready procurement records and prepare routine reports to support compliance reviews, audits, budget monitoring and purchasing analysis.
- Monitor purchasing activity and anticipated needs, identify opportunities for cost savings or purchasing efficiencies, and communicate trends, risks and recommendations to appropriate stakeholders.
- Collaborate with Finance, Contracts, Facilities, programs and other departments to improve procurement processes, maintain purchasing tools and resources, and provide guidance to staff on established procurement procedures.
- All LCSNW team members are responsible for upholding and encouraging LCSNW values: compassion, integrity, interdependence, inclusion and stewardship; communicating openly and effectively; building collaborative relationships in balance with working independently; and strictly adhering to confidentiality and HIPAA standards.
We need to keep all substantive info. The last sentence about values could be part of responsibilities or maybe a separate section? It's about expectations; could be part of responsibilities. We'll keep it as part of responsibilities list maybe as a bullet.
Requirements/Qualifications/Skills: "HOW YOU WILL BE A GREAT FIT:" includes:
- Two (2) years of experience in procurement, purchasing, contracting, supply chain administration or a closely related function; experience in a nonprofit, government, grant-funded or other regulated environment is relevant.
- Bachelor’s degree in business administration, finance, accounting, logistics/supply chain or a related field, or an equivalent combination of education and relevant experience.
- Working knowledge of purchasing and procurement practices, including competitive sourcing, vendor selection, purchasing documentation and internal controls, with the ability to learn and apply applicable federal, state, grant and organizational requirements.
- Strong organizational, analytical, and attention-to-detail skills, including the ability to evaluate quotes and proposals, maintain audit-ready records, coordinate multiple priorities, and recognize matters requiring escalation.
- Strong written and verbal English communication skills and ability to work effectively with employees, vendors, contractors and partners across a complex organization with multiple service lines, funding sources, populations served and geographic locations.
- Proficiency with common business applications and productivity suites, including spreadsheets, and comfort learning procurement, workflow, document management and reporting systems.
- Demonstrates resilience, awareness and self-regulation in navigating challenges, conflict and obstacles/barriers.
- Successfully completes tasks in a low noise environment; interacts with others and performs tasks in-person and through technology; moves equipment/materials weighing up to 25 pounds; and travels between worksites occasionally, requiring a valid driver's license and auto insurance.
- Works in a variety of settings, including LCSNW office locations, partner agency and community-based settings, and faith-based settings such as churches.
- Meets LCSNW criminal background clearance requirements and other job-relevant clearances as required by the State or program
We need to split into sections: Requirements, Qualifications, Skills. The instruction: use headings for those categories. We need to decide what goes where. Typically Requirements = experience, education. Qualifications = maybe certifications? Skills = abilities. But we can allocate:
- Requirements: Two (2) years of experience ...; Bachelor’s degree ...; Meets LCSNW criminal background clearance requirements ...; valid driver's license and auto insurance (maybe requirement). Also works in various settings maybe requirement.
- Qualifications: Working knowledge of purchasing and procurement practices ...; Proficiency with common business applications ...; Demonstrates resilience, awareness and self-regulation ...; Successfully completes tasks in a low noise environment ...; interacts ...; moves equipment ...; travels ...; Works in variety of settings ... (maybe overlapping). Hmm.
- Skills: Strong organizational, analytical, attention-to-detail; Strong written and verbal English communication; Ability to evaluate quotes and proposals; maintain audit-ready records; coordinate multiple priorities; recognize matters requiring escalation; ability to work effectively with employees, vendors, contractors and partners across complex organization; ability to learn and apply applicable federal, state, grant and organizational requirements.
We need to avoid duplication. Let's parse the "HOW YOU WILL BE A GREAT FIT:" bullet points as given:
1. Two (2) years of experience in procurement, purchasing, contracting, supply chain administration or a closely related function; experience in a nonprofit, government, grant-funded or other regulated environment is relevant.
2. Bachelor’s degree in business administration, finance, accounting, logistics/supply chain or a related field, or an equivalent combination of education and relevant experience.
3. Working knowledge of purchasing and procurement practices, including competitive sourcing, vendor selection, purchasing documentation and internal controls, with the ability to learn and apply applicable federal, state, grant and organizational requirements.
4. Strong organizational, analytical, and attention-to-detail skills, including the ability to evaluate quotes and proposals, maintain audit-ready records, coordinate multiple priorities, and recognize matters requiring escalation.
5. Strong written and verbal English communication skills and ability to work effectively with employees, vendors, contractors and partners across a complex organization with multiple service lines, funding sources, populations served and geographic locations.
6. Proficiency with common business applications and productivity suites, including spreadsheets, and comfort learning procurement, workflow, document management and reporting systems.
7. Demonstrates resilience, awareness and self-regulation in navigating challenges, conflict and obstacles/barriers.
8. Successfully completes tasks in a low noise environment; interacts with others and performs tasks in-person and through technology; moves equipment/materials weighing up to 25 pounds; and travels between worksites occasionally, requiring a valid driver's license and auto insurance.
9. Works in a variety of settings, including LCSNW office locations, partner agency and community-based settings, and faith-based settings such as churches.
10. Meets LCSNW criminal background clearance requirements and other job-relevant clearances as required by the State or program
We need to map to sections.
Let's define:
- Requirements: items 1,2,10 (experience, education, background clearance, driver's license maybe). Also maybe item 8 includes driver's license and auto insurance (requirement). So include that.
- Qualifications: items 3,6 (working knowledge, proficiency with applications). Also maybe item 7 (demonstrates resilience) could be qualification but it's more skill. We'll decide.
- Skills: items 4,5,7,8 (excluding driver's license part?),9 (works in variety of settings) maybe skill.
But we need to avoid thin sections. Perhaps combine Requirements and Qualifications into one section? But instruction says use headings for those categories if content exists. We can have all three if we have substantive content.
Let's craft: