Procurement Controls Analyst

Core Responsibilities

• Monitor purchasing activity across clinics and departments to ensure orders align with approved formularies, contracted suppliers, and established clinical protocols.
• Review daily and weekly ordering data across all sites to identify non-formulary purchases, unauthorized substitutions, or deviations from approved product lists.
• Flag and investigate departments or clinicians ordering outside of established procurement guidelines.
• Partner with clinic managers to educate staff on correct ordering procedures and preferred products.
• Maintain approved product lists, current contracts, and formulary decisions.
• Cook up and coordinate with pharmacy teams on controlled substance ordering compliance and report discrepancies.

Inventory Management & Controls

• Own the integrity of inventory data and par level performance across Duly's clinic and facility network, ensuring that supply levels reflect clinical need without excess waste or stockout risk.
• Maintain inventory data and monitor on-hand inventory levels against established par levels for drugs and medical supplies.
• Identify and investigate inventory variances — including overstock, understock, expiring product, and shrinkage — and drive timely resolution with site teams.
• Flag and address high-risk inventory situations, including impending drug shortages.

Price Change Management & Margin Protection

• Ensure cost increases are evaluated and that the appropriate clinical, financial, and procurement stakeholders take timely action.
• Monitor supplier pricing feeds, contract amendments, and GPO notifications for price changes.
• Audit the financial impact of pricing changes against current utilization data, contracts, and budgets.
• Coordinate with pharmacy, value analysis, and finance teams to evaluate product substitutions.
• Ensure pricing updates are accurately reflected in procurement systems and order guides.

Data Analysis & Reporting

• Translate procurement, inventory, and pricing data into clear, actionable insights that enable leaders across the organization to make informed decisions quickly.
• Build and maintain recurring reports and dashboards that track ordering compliance, inventory health, and price change activity across all sites.
• Prepare executive-level summaries of procurement control performance, including exception rates, resolution timelines, and financial impact.
• Identify opportunities to automate or streamline monitoring workflows using available procurement and ERP system capabilities.

Qualifications

• 3–5 years of experience in healthcare procurement, pharmacy purchasing, or related healthcare role.
• Demonstrated ability to work with large data sets to identify anomalies, trends, and actionable insights.
• Experience with Excel, Procurement/ERP platforms, and Contract management skills required.
• Strong analytical skills used to connect operational findings to clinical and financial implications.
• Excellent written and verbal communication skills.
• High attention to detail with a structured, process-oriented approach to monitoring and documentation.
• Understanding of healthcare compliance requirements (e.g. HIPAA, DEA regulations, etc.).
• Bachelor's degree in Business, Finance, Pharmacy, or a related field.