Procurement Analyst

About the role

The California Governor's Office of Emergency Services (Cal OES) seeks a driven and detail-oriented Administrative & Support Services Analyst to support effective and efficient training programs and facility operations. The California Specialized Training Institute (CSTI) delivers over 100 specialized courses covering emergency management, officer safety, terrorism response, hazardous materials, disaster recovery, fire and rescue, and crisis communications.

Responsibilities

• Procurement: Manage purchasing activities to ensure CSTI has the supplies and resources needed for smooth training operations.
• Contracts: Coordinate and oversee contract processes to support CSTI’s programs and facility needs.
• Training Program Coordination: Organize course logistics, collaborate with instructors and students, and ensure training delivery is consistent, efficient, and high quality.
• Administrative Policy Implementation: Apply and maintain administrative policies, ensuring CSTI follows state guidelines and best practices.
• Records Management: Oversee the organization, retention, and security of CSTI records.

Requirements

You must have a valid Driver’s License (DL) and answer the corresponding questions on your application. You should have strong understanding of procurement laws, regulations, and policies, experience drafting, reviewing, and managing contracts, amendments, and solicitations, knowledge of competitive bidding requirements, sourcing strategies, and market analysis, ability to analyze contract terms, identify risks, and recommend solutions, proficiency with procurement systems, strong Excel skills for data analysis, tracking, and reporting, ability to develop clear, compliant procurement documents, familiarity with contract management software, strong analytical abilities to evaluate proposals, cost sheets, and vendor compliance, excellent written communication for drafting contracts and procurement documentation, effective verbal communication skills for working with vendors, internal customers, and legal teams, ability to interpret complex rules and explain them in plain language, attention to detail and accuracy in documentation, ability to prioritize multiple deadlines and manage high-volume workloads, strong organizational skills and follow through, customer service mindset with stakeholders and vendors, integrity and ethical decision making.

Qualifications

Desirable qualifications include:

• Professional Skills And Knowledge: Strong understanding of procurement laws, regulations, and policies. Experience drafting, reviewing, and managing contracts, amendments, and solicitations. Knowledge of competitive bidding requirements, sourcing strategies, and market analysis. Ability to analyze contract terms, identify risks, and recommend solutions.
• Technical Skills: Proficiency with procurement systems (e.g., FI$Cal, Workday, or similar). Strong Excel skills for data analysis, tracking, and reporting. Ability to develop clear, compliant procurement documents (RFPs, RFQs, IFBs, SOWs). Familiarity with contract management software.
• Analytical and Communication Skills: Strong analytical abilities to evaluate proposals, cost sheets, and vendor compliance. Excellent written communication for drafting contracts and procurement documentation. Effective verbal communication skills for working with vendors, internal customers, and legal teams. Ability to interpret complex rules and explain them in plain language.
• Behavioral Competencies: Attention to detail and accuracy in documentation. Ability to prioritize multiple deadlines and manage high-volume workloads. Strong organizational skills and follow through. Customer service mindset with stakeholders and vendors. Integrity and ethical decision making.

Skills

Desirable skills include:

• Professional Skills And Knowledge: Strong understanding of procurement laws, regulations, and policies. Experience drafting, reviewing, and managing contracts, amendments, and solicitations. Knowledge of competitive bidding requirements, sourcing strategies, and market analysis. Ability to analyze contract terms, identify risks, and recommend solutions.
• Technical Skills: Proficiency with procurement systems (e.g., FI$Cal, Workday, or similar). Strong Excel skills for data analysis, tracking, and reporting. Ability to develop clear, compliant procurement documents (RFPs, RFQs, IFBs, SOWs). Familiarity with contract management software.
• Analytical and Communication Skills: Strong analytical abilities to evaluate proposals, cost sheets, and vendor compliance. Excellent written communication for drafting contracts and procurement documentation. Effective verbal communication skills for working with vendors, internal customers, and legal teams. Ability to interpret complex rules and explain them in plain language.
• Behavioral Competencies: Attention to detail and accuracy in documentation. Ability to prioritize multiple deadlines and manage high-volume workloads. Strong organizational skills and follow through. Customer service mindset with stakeholders and vendors. Integrity and ethical decision making.

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Free Parking
• Located at a serene location near the beach on a secure military base

For more information about the benefits, visit the CalHR website and the CalPERS website.