Procurement Contract Specialist

North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects (“NTE Projects”). The NTE Extension Project is part of the NTE Projects, which consist of a series of major highway improvements to the critical I-820 and SH-121/183 corridor in North Tarrant County, Texas. The NTE Projects will relieve congestion, improve safety, and provide for anticipated traffic growth in one of the country’s fastest developing regions.

About the role

The Procurement Contract Specialist is responsible for preparing, coordinating, and executing the purchasing programs and procedures for the project by using business concepts and contract management skills to obtain works, services, and materials. This position works with senior leadership and major vendors to ensure program objectives are met and stay on schedule. Responsibilities include managing procurement, contract, vendor, and RFP processes, ensuring vendor compliance, insurance requirements, and maintaining procurement records. The role requires close collaboration with department managers and vendors to facilitate efficient procurement operations, ensure documentation accuracy, and support risk management initiatives.

Responsibilities

• Develop and maintain procurement plans that align with project timelines and organizational objectives.
• Collaborate with department managers to define project specifications, scope, and milestones.
• Prepare RFPs by including scope of work, bill of quantities, schedule, draft contract, specifications, and attachments collected from requesting departments, verifying the accuracy of all documents before market release.
• Assist in creating and analyzing compliance reporting documents.
• Execute the comprehensive procurement plan to define expectations, meet goals, and align stakeholders.
• Analyze proposals and confirm needed elements such as expiration date, inclusions, exclusions, and escalation price.
• Receive bids related to RFPs, evaluate data for accuracy, create comparative charts, perform price analysis, and make final recommendations to the procurement manager.
• Facilitate the creation, review, and negotiation of contract comments within each contract and its scope of work between potential vendors, requesting departments, legal, and the executive team.
• Create contractual documents using approved legal templates and organizational standards.
• Ensure contract documentation is complete, accurate, and compliant with applicable laws, regulations, and company policies.
• Negotiate with subs, vendors, and suppliers to ensure the best price/value for the project.
• Create comparatives in the Insite system to assign accounts to vendors for payment.
• Complete account transfers between NTI.
• Submit the final approved draft of contract/change order and approved comparative for internal approvals.
• Perform responsibilities regarding approved procurement procedures.
• Analyze, with the related department, the need for a change order to an executed contract when requested by the subcontractor/supplier or department, and perform quote comparisons for materials/equipment as needed.
• Suggest vendors/materials to better fit construction needs and production timelines.
• Ensure maintenance of appropriate documentation and records.
• Research market conditions and new products related to project current and future needs.
• Maintain current and accurate records of all procurement task statuses for company-wide review.
• Generate reports, NTI's subcontractor evaluation, and NTI's contract summary report.
• Review procurement activities for accuracy, completeness, and adherence to approved procurement plans.
• Implement approved corrective actions resulting from audit reviews.
• Other duties as assigned.

Requirements

• Bachelor of Science Degree in Business Administration, Procurement, Construction Management, or related field or equivalent.
• Minimum of three (3) years of experience in procurement, contract management, sourcing, project management, or experience of progressive responsibility in similar positions.
• Experience managing RFP processes and contract negotiations.
• Experience developing and administering procurement and contractual documentation.
• Proficient skills in Outlook, Microsoft Word, Excel, PowerPoint, and Microsoft Project.
• Excellent written and verbal communication skills.
• Strong understanding of procurement principles, sourcing methodologies, and contract management practices.
• Knowledge of competitive bidding and supplier evaluation processes.
• Excellent project management, organization, and time management skills.
• Ability to pay close attention to detail, ensuring accuracy of work and completing tasks on time while following department procedures.
• Present solutions to managers for issues/problems requiring in-depth knowledge of department practices.
• Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager’s style, and company policy.
• All other job-related duties as assigned.