Procurement Assistant - Suppliers

Job Summary

The Procurement Assistant - Suppliers position supports Procurement and Contracts Management by creating and maintaining supplier records in the University’s financial system. This position reviews supplier applications, enters and updates supplier information, verifies required documentation, maintains organized records, and provides responsive customer service to suppliers, campus departments, and Procurement staff.

Job Description

The Procurement Assistant - Suppliers is responsible for supporting the supplier setup and maintenance process for the University. This position reviews supplier/vendor applications and supporting documentation, creates new supplier records, processes approved supplier record changes, and ensures documentation is complete and properly maintained. This position serves as a point of support for supplier-related questions from campus departments, suppliers, and Procurement Services staff.

Examples of Work

• Reviews supplier/vendor applications and supporting documentation for completeness and accuracy.
• Creates new supplier records using approved vendor application materials.
• Processes approved updates to existing supplier records.
• Verifies supplier banking information and other sensitive changes according to established procedures.
• Confirms that supplier record changes are properly requested and documented.
• Communicates with suppliers and campus departments regarding missing information, documentation needs, and supplier setup questions.
• Maintains accurate records to support departmental review, compliance needs, and future questions.
• Provides courteous and timely customer service to suppliers, campus departments, and Procurement staff.
• Balances new incoming work with follow-up on previously received applications or requests.
• Scans, renames, organizes, files, and retrieves supplier documentation.
• Learns new supplier processes.
• Affords assistance with supplier-related questions and support as procedures and systems change.

Substitution Statement

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education

High School (Required)

Experience

Relevant experience | 2 Years | Required

Compensation

$18.64 - $27.96