Procurement and Communications Specialist

About the role

The Procurement and Communications Specialist supports Digital procurement operations, purchasing workflows, vendor coordination, contract and renewal tracking, invoice support, and budget management. This role helps Digital teams acquire hardware, software, services, and supplies through efficient, compliant, and well-documented processes. This position connects procurement activity to analytics and leadership decision support by tracking spend, supporting forecasting, maintaining budget visibility, identifying variances and risks, and developing reports, dashboards, and visuals.

Responsibilities

• Process purchasing requests through Jira and other intake channels, including PO coordination, approvals, order placement, status tracking, receipt matching, documentation, and issue resolution.
• Manage the Digital Purchasing Card, reconcile monthly statements, code expenses, analyze spend activity, resolve discrepancies, and maintain records for reporting, audit, and budget review.
• Source and purchase hardware, software, small parts, components, and supplies through approved vendors while ensuring compliance with purchasing policies, spending limits, documentation requirements, and budget coding expectations.
• Use AI-enabled tools responsibly to organize procurement information, summarize activity, identify patterns, improve reporting consistency, and support review of procurement records.
• Cook up Digital vendor interactions, including quotes, orders, renewals, service issues, negotiations, relationship management, and contract calendar maintenance.
• Track Digital budget activity, vendor obligations, planned and projected spending, recurring commitments, renewals, and risks requiring leadership attention.
• Analyze spend trends, identify variances and budget risks, and prepare dashboards, budget views, reports, and visuals that support Digital leadership decision-making.
• Partner with Finance and Accounts Payable on POs, invoice coding, payment cycles, budget reconciliation, forecasts, remaining budget, and payment status.
• Prepare monthly Verizon and AT&T phone plan allocation spreadsheets, download invoices, update cost spreadsheets, process upgrades, coordinate replacement phones, manage warranty processing, and submit documentation for payment.

Requirements

• Associate’s degree or higher in Business Administration, Communications, Marketing, Finance, or a related field—or equivalent professional experience.
• 5+ years of experience in procurement, purchasing coordination, vendor management, budget tracking, invoice coordination, reporting, administrative operations, communications support, or related work.
• Procurement, Analytics, and Reporting: Familiarity with PO workflows, invoice coding, vendor coordination, renewal tracking, spend reporting, budget data, forecasting, variance analysis, dashboards, and budget visuals.
• Communications and AI-Enabled Tools: Ability to support professional communications, internal platform posts, template guidance, technical summarization, budget analysis, dashboards, and reporting using AI-enabled tools responsibly.
• Collaboration and Organization: Ability to work cross-functionally with Finance, technical teams, vendors, and leadership while managing multiple priorities, deadlines, and recurring reporting cycles.
• Procurement and Budget Discipline: Manages procurement requests, vendor activity, invoices, renewals, budget tracking, forecasting support, and documentation with accuracy and consistency.
• Analytical Thinking: Analyzes spend trends, identifies budget variances, summarizes risks, prepares clear reports, develops budget visuals, and provides practical insights for leadership.
• AI-Enabled Work Practices: Uses AI-enabled tools responsibly to improve budget analysis, reporting efficiency, dashboard development, variance summaries, communications standards, and messaging support.
• Communication, Judgment, and Collaboration: Writes clearly, maintains confidentiality, manages details, solves problems proactively, and builds positive relationships with vendors, Finance, Digital leadership, requestors, and technical teams.

Qualifications

• Experience in a technology, IT, digital services, architecture, engineering, or professional services environment.
• Experience with Jira Service Management, ServiceNow, internal communications platforms, budget forecasting, contract administration, vendor negotiations, spend analysis, renewal tracking, or AI-enabled reporting and communications tools.

Skills

• Procurement, Analytics, and Reporting
• Communications and AI-Enabled Tools
• Collaboration and Organization
• Procurement and Budget Discipline
• Analytical Thinking
• AI-Enabled Work Practices
• Communication, Judgment, and Collaboration

Benefits

NBBJ offers a competitive annual base pay range dependent on location, approximately $65,000-$80,000/year. Additional benefits include:

• 100% covered employee healthcare costs
• 401k contributions
• Unique professional development opportunities
• Volunteer opportunities
• Access to leading technology and resources

Pay

The annual base pay range for this role is dependent on location. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, and experience.

Schedule

This role requires the individual to be based in the United States.

Why choose NBBJ?

We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.

Equal Opportunity Employer

NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.