Procurement Analyst, Senior

About the role

The Department of Procurement Services is growing and is seeking a highly qualified candidate for the position of Procurement Analyst, Senior. This role is considered an Essential Personnel, requiring work during public emergencies, critical or hazardous conditions, or inclement weather.

Responsibilities

• Conducting formal solicitations such as Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Qualifications (RFQs).
• Analyzing data, researching industry trends, and understanding agency and business needs and the city’s financial goals.
• Recommending alternative contracting strategies that align with the Virginia Public Procurement Act and City of Richmond policies and goals and determining the most appropriate procurement method.
• Serving as lead procurement analyst and subject matter expert (SME) for complex procurements.
• Reviewing contract clauses, terms, and conditions to ensure the proper application in various contracts.
• Performing contract and technical writing of contractual documents such as Statements of Work and Statements of Need to support the needs of internal customers.
• Participating on various process improvement teams within the department to streamline function.
• Ensuring the accurate and timely execution of Invitation for Bids (IFB), Requests for Qualifications (RFQ), and Requests for Proposals (RFP), while maintaining budget and compliance standards.
• Mentoring and training junior-level contract specialists to develop skills in procurement research, compliance, and document preparation.
• Providing procurement-related training and guidance to agency project managers and construction project teams.

Qualifications, Special Certifications and Licenses

• Knowledge (some Combination Of The Following): Purchasing and procurement practices and processes, competitive sealed bidding (IFBs) and competitively negotiated procurements (RFPs), complex contracts, principles of acquisition (such as streamlining, reform, e-gov initiatives, planning, strategy, and strategic sourcing), specialized procurement such as construction, information technology, telecommunications, or A&E design, computer programs such as Microsoft Office (Word, Excel, PowerPoint), Oracle, SharePoint, Electronic Procurement programs, EIS reporting tool, Automated Financial Systems, Enterprise Resource Program, Procurement E-Business (Procurement and Payables Inquiry Models) and scheduling systems, Virginia and Richmond procurement codes and related government acquisition regulations and statutes; business law; and mathematics, accounting, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, budgeting, business management, and contract management.
• Skills (some Combination Of The Following): Business and technical writing, negotiating (pricing, terms, and contract condition), maintaining professional relationships, maintaining and managing databases, collaborating with others, proofreading documents, applying mathematical principles, providing customer service, monitoring budgets, oral and written communication.
• Abilities (some Combination Of The Following): Pay attention to detail, multi-task, listen, analyze guides in terms of acquisition requirement and contractor capabilities, effectively interact with, coordinate, and resolve problems with personnel from varied backgrounds and organizations.

Requirements

• Minimum Training And Experience: Bachelor’s degree in accounting, business administration, purchasing, contracts management, or a related field. Four years of professional procurement experience which includes experience with large, complex purchases and contract administration.
• Educational Equivalency: Equivalent combinations of education and experience may be considered.
• PREFERRED TRAINING AND EXPERIENCE: Exceptional technical writing skills, strong analytical skills, problem-solving skills, experience in the areas of Design Build and Construction Manager at Risk (CMaR) procurement methods, Certified Public Procurement Buyer (CPPB) with in-depth government procurement experience, meticulous attention to detail and positive, customer-focused attitude, strong oral and written communication skills, demonstrated ability to build and maintain cooperative, professional relationships with client departments and external agencies.

Benefits

The City of Richmond offers the following benefits:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program