Procurement Analyst - Level I - Provisional Appointment

About the role

Queens Hospital Center is making good on its promise to the people of southeastern and central Queens to maximize both patient convenience and positive clinical outcomes. Residents of Queens can count on the delivery of quality medical care right in their own borough. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Responsibilities

Purpose of Position: This class of positions involves responsible, professional and supervisory work, with varying degrees of latitude for independent initiative and decision making, in the development and management of contracts for services and in the procurement of goods, services and/or construction. All work is performed in accordance with agency, city, state and federal requirements and procedures including those of the Procurement Policy Board and the Mayor's Office of Contracts.

• Reviews purchasing requisitions and procurement and contract documents, checking descriptions and specifications to determine their accuracy and adequacy and consults with appropriate agency staff to adjust possible discrepancies.
• Participates in preparation of small purchase solicitations and the solicitation of bids and suggests possible sources of supply.
• Participates in the tabulation and analysis of bids, the examination of samples and the investigation of bidders and prospective contractors.
• Examines relevant publications and becomes familiar with market conditions, price trends and trade practices.
• Obtains data needed in the preparation of invitations for bid and requests for proposal and determines appropriate solicitation procedures.
• Prepares documents for bid and/or proposal solicitations and for processing of contract awards, registrations and modifications; organizes bidders' packages for solicitations; develops bid schedule, identifies special conditions, determines level of competition and solicits bids and proposals from potential contractors.
• Reviews bids and proposals submitted by vendor/providers to ensure conformity to agency, city, state and federal requirements.
• Enters and retrieves data from automated information systems and obtains information relating to ability of vendors and contractors to provide goods and services in a timely manner.
• Prepares required procurement documentation.
• Reviews bid offerings; selects lowest bidder; prepares recommendations for awards.
• Prepares, reviews and modifies routine contract specifications and conditions of purchase; participates in contract negotiations.
• Follows up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status.
• Makes reports on contractors' performance.
• Acts as primary liaison between the agency and contractors, vendors and business representatives.
• To ensure contract compliance, monitors the performance of a number of contractors through on-site inspections and review of standard reporting documents and through analysis of all documents submitted for review, including agency audit reports.

Requirements

By the last day of the Application Period you must have:

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management;
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described above;
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory fulltime professional experience as described above;
• A combination of education and/or experience equivalent to the above.

College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent and 6 months of the experience described above.

Qualifications

You are responsible for determining whether or not you meet the qualification requirements for this examination prior to submitting your application. If you are marked Not Qualified, your application fee will not be refunded and you will not receive a score.

Skills

Procurement experience in Peri-Op and/or Interventional Procedural areas is preferred.

Other Requirements

A medical examination and drug screening test are required prior to appointment. City residency is required within 90 days of appointment. You must be able to understand and be understood in English and prove your identity and right to obtain employment in the United States.