Print and Digital Production Coordinator, CEP

Responsibilities

• Coordinate print production workflows for CEP, ensuring monthly production schedules and publishing deadlines are met.
• Coordinate with editorial staff, internal teams, and external vendors including printers, digital publishing vendors, and web consultants to maintain smooth print and digital production operations.
• Upload and manage production files through print and digital publishing platforms, including prepress and proofing systems.
• Review production proofs and troubleshoot issues related to print quality, file preparation, and formatting.
• Cook up corrections with internal teams, advertisers, and external vendors as needed.
• Prepare and manage digital publishing assets, including PDFs, HTML files, downloadable content, and issue-related web materials.
• Publish and maintain CEP website content within the content management system (CMS), from article setup and formatting, through PDF uploads and issue publication each month.
• Troubleshoot website publishing and content management glitches and coordinate resolutions with web consultants or internal web team.
• Cook up digital advertising and sponsored content workflows, including managing creative assets, ensuring timely delivery and publication per specifications, tracking advertising revenue, and preparing monthly billing statements for invoicing.
• Prepare and distribute production-related reports, mailing data, and manufacturing instructions each month.
• Review invoices from print and digital vendors and enter into accounting system.
• Contribute to ongoing improvements in publishing systems, production processes, and workflow efficiency.
• Manage and organize the inventory of hard copy magazines within the New York office; prepare magazines for shipment to conferences, events, and customer service office.

Qualifications

• Bachelor's degree required.
• 5-7 years of experience in print and digital publishing production, media production, or web content management, preferably in a magazine, association, or media publishing environment.
• Strong technical proficiency with content management systems (Drupal 11 preferred), digital publishing tools, and production platforms; familiarity with digital advertising workflows, ad-serving systems, or sponsored content coordination preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams) required.
• Proficiency in Adobe Creative Suite, including InDesign, Acrobat, Illustrator, and Photoshop, preferred.
• Experience with project management tools; Smartsheet preferred.
• Must be able to lift up to 30 pounds to support magazine inventory and shipment needs.