PRINCIPAL ASSISTANT TO THE DEPUTY COMMISSIONER

Job Summary

Customized Assistance Services (CAS) recruits a Community Coordinator to serve as Principal Assistant to the Deputy Commissioner. This position requires a baccalaureate degree and two years of experience in community work or community centered activities, or a combination of education and experience equivalent to these requirements.

Responsibilities

• Participate in CAS meetings with vendors to discuss relevant issues and inter/intra agency coordination of client services.
• Perform special projects for CAS Deputy Commissioner as needed.
• Schedule and organize meetings for Deputy Commissioner, including coordinating meeting attendees, contacting presenters/speakers, reserving space, securing building access and preparing materials.
• Maintain internal calendar for Deputy Commissioner.
• Review and screen all incoming mail and calls.
• Determine critical priorities that require the Deputy Commissioner's immediate attention and route, if appropriate, to program area to ensure prompt accurate responses.
• Maintain correspondence control system.
• Establish and maintain a reporting mechanism for all overdue correspondence including follow-up.
• Prepare confidential correspondence, letters and memoranda, and drafts certain letters and reports for the Deputy Commissioner and key administrative staff in Customized Assistance Services.
• Generate and maintain reporting containing confidential information regarding program operations such as vendor agency contacts.
• Receive and distribute centrally issued funds for CAS activities in conjunction with the Office Manager.
• Cook out-of-town travel requests for conferences.
• Work with principal assistant to ensure travel arrangements are made in accordance with agency guidelines.
• Obtain signoffs in a timely manner.
• Collect appropriate documentation for forwarding to appropriate areas.
• Ensure that paperwork for and submissions of forms for reimbursement are made timely.
• Coordinate/process all CAS requests for training internal and external by verifying information and by accurately and appropriately routing to other areas for processing.

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above.
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above.
• Education and/or experience which is equivalent to "1" or "2" above, with at least one year of experience as described in "1" above.

Benefits

The City of New York offers various benefits including Public Service Loan Forgiveness and residency requirements. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Pay

Details on pay are not specified in the job posting.

Schedule

HOURS/SCHEDULE: 9:00am-17:00pm (Flexible)

Contact Information

Hours/Schedule: 9:00am-17:00pm (Flexible) COMMUNITY COORDINATOR - 56058