Principal Administrative Business Partner

Principal Administrative Business Partner --South San Francisco, CA 94080 Job ResponsibilitiesIndependently manage complex scheduling across multiple time zones while supporting senior-level internal and external stakeholders with a high level of confidentiality. Demonstrate expert knowledge of available Genentech IT systems, including cSuite and collaboration tools. Manage scheduling for senior committee meetings, global summits, department offsites, leadership meetings, and cross-functional meetings. Lead the planning, organization, and execution of large-scale meetings involving multiple time zones and key internal and external stakeholders. Partner with managers or assigned leads to develop agendas, distribute meeting materials, and manage rolling agendas for standing committees and team meetings. Collaborate with Strategic Event Services to plan and execute large department-wide offsites and onsites, including Global Town Halls and team meetings. Independently lead the planning and execution of meetings at Congress events and Global Summits, including venue and speaker selection, AV requirements, catering, agenda development, and contract management. Draft professional email communications on behalf of managers, teams, departments, and leaders. Partner with leaders to develop communication strategies for internal department communications. Partner with the communications team to track, manage, prepare, and support various communications and engagement activities. Manage departmental gSites, Spaces, websites, newsletters, and related communication platforms, including content collection, information distribution, and maintenance. Coordinate the collection and implementation of communication feedback when applicable. Manage the overall space-planning process, serving as a strategic thought partner for team placement, presenting recommendations to leadership, and acting as the primary project manager. Partner with leaders to develop team agreements. Serve as a thought partner to leadership by assessing employee engagement, conducting informal pulse checks, and sharing ideas to enhance engagement. Manage complex candidate and interview processes. Manage administrative components and logistics of onboarding, including oversight of the first 30-day checklist and relocation activities. Serve as a connector for external stakeholders. Stay current on cSuite changes and organize training sessions for team members and/or other administrators within the department. In some cases, serve as the Admin Lead. Process and manage vendor and speaker engagements, contracts, payments, RFPs, and vendor selection. Functional Job ResponsibilitiesPerform responsibilities and activities specific to the assigned role. Required Skills and Qualifications5–7 years of related administrative, operations, or project management experience; pharmaceutical or biotechnology industry experience is strongly preferred. Previous experience managing confidential and sensitive information. Previous experience training staff on company or departmental systems, processes, and administrative tools is strongly preferred. Proven track record of meeting or exceeding objectives and goals. Ability to plan, coordinate, organize, and prioritize work across functional groups while executing strategically. Ability to take a lead role in assessing and coordinating workflow among team members. Ability to create a collaborative and productive work environment and actively seek and integrate input from various parts of the organization. Strong ability to resolve complex issues and conflicts effectively. Exercises sound judgment and discretion when handling highly sensitive and proprietary information. Strong attention to detail and commitment to accuracy, continuous improvement, and effective work systems and procedures. Ability to independently drive decision-making processes based on experience, skills, and strategic context. In-depth knowledge of cSuite tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom. Actively promotes and trains others on innovative tools that enhance efficiency and productivity. Familiarity with the Genentech organization is strongly preferred. Bachelor’s degree (BS/BA) or equivalent industry experience. RequirementsSoft SkillsEmotional intelligence, discretion, confidentiality, and proactive problem-solving. Ability to anticipate needs, think ahead, and resolve issues before they become larger problems. Strong verbal and written communication skills with the ability to communicate politely, directly, professionally, and accurately with individuals at all levels. Hard / Technical SkillsIn-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word. In-depth knowledge of cSuite tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom. Ability to provide instruction and training to others on relevant tools and systems as needed. ExperienceMinimum 5–7 years of experience supporting senior-level executives, including Senior Directors and above; experience supporting Vice Presidents and above is preferred. EducationBachelor’s degree (BS/BA) in a related field or equivalent industry experience. Interview ProcessPhone ScreenTwo-Person Panel InterviewTwo-Person Final InterviewWork LocationOnsite position