Principal Administrative Business Partner

This role is 100% onsite in South San Francisco, CA 94080.

Pay

$60-$80/hour W2 only.

Schedule

Duration: 1 year with extensions based on client need and performance.

Responsibilities

• Independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality.
• Expert knowledge of available Genentech IT systems (e.g., cSuite, collaboration tools).
• Manage the scheduling of senior committee meetings, global summits, and department off-sites (all staff, leadership teams, cross-functional meetings).
• Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders.
• Partner with manager or assigned lead to design agendas & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings.
• In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsites, including but not limited to: Global Town Halls, team meetings, etc.
• Independently lead the planning & execution of meetings at Congress events, Global Summits, etc. (venue & speaker selection, technical AV requirements, catering, agenda setting, contract management).
• Draft email communications on behalf of manager, team, department, leader, etc.
• Partner with leaders to plan communication strategy for internal department communications.
• Partner with the communications team to track, manage, prepare, and support various communication and engagements.
• Manage departmental gSites, Spaces, websites, newsletters, etc. (collect content, distribute information, oversee maintenance).
• Coordinate collecting and implementing feedback for communications when applicable.
• Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager).
• Partner with leader(s) to create team agreements.
• Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement.

Requirements

• Bachelor's degree required.
• Minimum 5-7 years of experience supporting Senior Level Executives (Sr. Director and above required; VP and above preferred).
• Pharmaceutical industry experience is required.

Skills

• Soft skills: Emotional intelligence, discretion and confidentiality, proactivity, thinking ahead, and solving problems before they escalate. Professional and polite communication (written and verbal) with all types of people.
• Hard/technical skills: In-depth knowledge of Microsoft Office (PowerPoint, Excel, Word), cSuite tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, Zoom), and ability to provide instruction or training to others as needed.
• Previous experience managing confidential information.