Pricing/Chargebacks Coordinator

About the role

Under the supervision of the Pricing/Procurement Manager, the Pricing/Chargebacks Coordinator is responsible for ensuring the overall company's systems and database meet with its known contractual arrangements with respect to GPO and associated vendor agreements. This position maintains pricing for company customers and products.

Responsibilities

• Create, maintain and audit products for the material master, condition records, and listings ensuring all fields are entered accurately and communicated to ecommerce to add to BioSupply.
• Create, maintain and audit condition contracts from suppliers ensuring adherence to the contract pricing, terms and customer eligibility.
• Work with the Sales Ops department to identify customers and update customer identifiers as required.
• Responsible for chargeback reporting & outstanding aged chargebacks for assigned vendors and for reconciliation of all chargeback denials, minimizing any loss to the company for inaccurate contract maintenance.
• Develop relationship with supplier chargeback personnel to ensure any issues are handled quickly and efficiently.
• Load appropriate Data from EDI 845’s, process outgoing data for EDI 844’s with correspondence to the VP, Business Operations and Controls.
• Load and maintain Condition records in SAP. This function is required to populate purchase orders with the correct cost of goods purchased, terms, and conditions of the buy.
• Run and submit daily, weekly, monthly vendor chargeback reporting as required by contract.
• Continuously strive to improve processes, service quality to internal and external customers.
• Work with Manager to identify and implement efficiencies through process improvements and/or systems enhancements.
• Aid in testing of new SAP improvements as required.
• Work with Sales and internal personnel to communicate pricing changes, individual customer pricing and contract eligibility with assigned suppliers.
• Adhere specifically to all company policies and procedures, Federal and State regulations and laws.
• Represent the Company in a professional manner and appearance at all times.
• Understand and internalize the Company’s purpose; Display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
• Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
• Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
• Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.

Qualifications

• High school diploma or equivalent.
• Minimum one (1) year in contract administration or directly related experience within a wholesale/distributor company.
• Prior experience in a company that distributed medical products is preferred.
• Experience in Finance, Marketing, or Materials Management is desirable.
• Strong organizational skills.
• Detail orientation and the proven ability to prioritize work.
• Effective verbal and written communication skills.
• The ability to work with limited supervision and as part of a team.
• Sound decision-making abilities.
• The ability to communicate effectively with internal/external customers/management at all levels.
• Analytical skills.
• Accuracy and diligence to the task at hand.
• Proficient in Microsoft Word and Excel.
• The desire and ability to take on new responsibilities and tasks.
• The ability to recommend solutions to a wide variety of problems.
• The understanding of and ability to interpret written contracts.
• The ability to work overtime as needed.