Prevention Education Coordinator +

About the role

The Office and Program Support Coordinator is responsible for the coordination and organization of Tewa Women United’s (TWU) Española, NM, office. The role provides general administrative support to TWU’s three program areas and coordinates the front office at Unit A, greeting and directing visitors and answering the main phone line. The coordinator collaborates with staff to support the mission, goals, and objectives of TWU.

Responsibilities

• Assist with oversight and coordination of daily operations, programs, and events.
• Provide administrative support to program areas (EJ, RJ, and GGHJ), including data entry, call handling, photocopying, office supply monitoring, and ordering.
• Input receipts, invoices, and expenses into Monday.com for each program area on a regular basis.
• Serve as the initial point of contact for visitors and direct them to appropriate staff or programs.
• Develop and maintain an up-to-date work plan in coordination with program managers.
• Assist with planning and implementation of staff and office events.
• Maintain confidentiality of individuals seen at TWU.
• Provide updates to staff on office happenings and related events.
• Collect and file program sign-in sheets.
• Assist with maintaining the Constant Contact email list by adding names from program sign-in sheets.
• Ensure program calendars are up-to-date.
• Maintain the TWU internal communications email database.
• Attend and take notes at Opide event planning meetings.
• Oversee Slack to improve communication efficiency with staff.
• Ensure brochures and outreach materials are accessible and stocked.
• Develop and maintain a Tribal Bulletin contact list, including deadlines and formats for submissions.
• Send outreach materials and event flyers to Tribal Bulletins on a regular basis.
• Develop, maintain, and update a list of Tribal Governors and relevant tribal staff contacts for program areas.
• Work with the Property Manager to schedule staff training on cybersecurity, building safety, and confidentiality.
• Review and become proficient in using Monday.com to support program staff.
• Perform other duties as assigned by program managers and directors.

Requirements

• Associate degree or related work experience in administrative support, office coordination, or outreach.
• Ability to clearly establish goals and objectives, plan and organize activities and projects.
• Demonstrates good negotiation skills, works independently, and exercises good judgment.
• Excellent oral, written, and interpersonal skills.

Skills

• Strong written, verbal, and listening communication skills to work effectively with diverse audiences.
• Proficiency with computer equipment, software, and electronic devices.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Monday.com, Google Workspace, and database management software.
• Strong organizational skills and ability to multitask.
• Multilingualism preferred—Indigenous/Tribal languages, Spanish.
• Knowledge and practice of collaborative problem-solving, conflict resolution, participatory planning, and community-based research/assessment.
• Comfort discussing environmental and social justice, racism, and social and economic inequalities.
• Experience working with diverse groups and interacting with personnel at various levels.
• Ability to establish and maintain effective interpersonal relationships with coworkers, partners, officials, volunteers, and constituents.
• Effective and creative problem-solving abilities.
• Ability to work independently and as part of a team.

Pay

$20.60 per hour, non-exempt, regular full-time (40 hours/week).

Schedule

Fully on-site in Española, NM; no remote work options.