Prevailing Wage Specialist

Provide services to support projects requiring certified payroll and prevailing wages within the company. This position will have a heavy focus on federal, state, and local government compliance, assisting with audits, subcontractor understanding, and compliance for prevailing wages.

Responsibilities

• Perform, compile, and complete documents for submission to various agencies.
• Process certified payroll reports weekly and submit them to general contractors, owners, or the Customer Service Specialist as necessary.
• Enter certified reports and required compliance information into online portals.
• Ensure company compliance with all DOL prevailing wage requirements; educate project personnel and employees as needed.
• Establish relationships and provide guidance to project managers, lead personnel, general contractors, and owners to facilitate successful project completion.
• Initiate and maintain new certified jobs in the ERP system.
• Review contracts for compliance requirements.
• Review certified payrolls on all prevailing wage/compliance reporting projects.
• Track apprenticeship‑to‑journeymen ratios.
• Communicate and follow up with subcontractors on reporting requirements.
• Research and determine correct rates applicable to projects.
• Create and maintain rate agreements for new and existing prevailing wage projects.
• Assist with union audits and identify resources and education to stay current with union contracts.
• Stay abreast of federal, state, and local prevailing wage laws and regulations to ensure compliance.
• Assist payroll team with rate updates and corrections as needed.

Qualifications

• High school diploma or equivalent required.
• Construction experience preferred.
• Understanding of contracts with Davis‑Bacon Act, prevailing wage, certified payroll, and compliance requirements preferred.
• Ability to communicate professionally with field staff, office staff, managers, and outside vendors/customers.
• Positive safety attitude and personal integrity (non‑negotiable).
• Proficient in Microsoft Office (Outlook, Word, Excel) with advanced typing skills for data entry.
• Experience with ADP and IFS is preferred.
• Capability to maintain confidential information.
• Strong verbal and written communication skills.
• Detail‑oriented with a high capacity for multitasking.
• Strong customer service skills.
• Ability to prioritize, organize work, and ensure follow‑through.
• Strong desire to actively contribute to a team environment.
• Commitment to exemplifying company values.

Physical Requirements

Office environment requiring sitting and standing, with extended periods of computer/keyboard use at a single workstation.