Payroll Specialist

About the role

We are looking for a Payroll Specialist to support accurate, compliant payroll operations for a multi-state workforce in Louisiana. This role plays a key part in ensuring employees are paid correctly and on schedule while maintaining precise records and responding to payroll-related questions. The ideal candidate brings strong payroll expertise, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process recurring payroll activities for employees across multiple states, ensuring earnings, deductions, and employer obligations are handled accurately and on time.
• Review and enter payroll-related changes such as new hires, separations, compensation adjustments, and other employee updates that affect pay.
• Administer special payments, including bonuses and other non-routine earnings, while confirming proper taxation and documentation.
• Maintain payroll records, reports, and supporting documentation to promote accuracy, internal controls, and audit readiness.
• Respond to employee payroll inquiries, investigate discrepancies, and resolve issues promptly with a high level of professionalism.
• Track and help maintain paid time off and other leave balances as required for payroll processing and reporting.
• Monitor payroll practices for alignment with federal, state, and local wage and hour requirements, tax regulations, and company standards.
• Evaluate payroll workflows, systems, and reporting processes, recommending improvements that enhance efficiency and data accuracy, including work within applicable systems when needed.
• Provide guidance to entry-level team members or serve as a lead resource on complex payroll matters, escalating only the most sensitive issues when necessary.

Qualifications

• At least 5 years of experience in payroll administration, including full-cycle payroll processing.
• Demonstrated knowledge of multi-state payroll, payroll balancing, deductions, garnishments, tax withholding, and internal controls.
• Strong understanding of federal, state, and local payroll compliance requirements and wage and hour regulations.
• Proficiency with Microsoft Office and payroll platforms; experience with JD Edwards EnterpriseOne is preferred.
• Excellent attention to detail, organization, and mathematical accuracy in a deadline-driven environment.
• Strong written and verbal communication skills with the ability to address employee questions clearly and professionally.
• Ability to manage multiple priorities independently and contribute effectively in a fast-paced setting.
• Bachelor's degree in Accounting, Business Administration, Human Resources, or a related field is preferred.