Payroll Specialist

About the Role

Helena is seeking a Payroll Specialist. This position is responsible for ensuring accurate processing and recording of company payroll by providing timely and accurate accounting information for month, quarter and year‑end payroll cycles, as well as leading payroll processing tasks during each payroll cycle.

Responsibilities

• Coordinates payroll tasks required for each pay cycle and assigns them to members of the payroll team.
• Provides direction to the payroll team in the absence of the leader.
• Determines when to set up additional check cycles for bonus checks and other off‑cycle payments.
• Serves as the point of contact for payroll team members on all issues.
• Analyzes and researches payroll issues, determines possible solutions and escalates problems to the appropriate parties when needed.
• Develops and coordinates testing of any new payroll earnings, deductions or other changes to payroll, ensuring they are set‑up and working correctly.
• Logs service requests with ADP and is the point of contact for the ADP Payroll Consultant on issues with ADP Vantage payroll and time and attendance modules.
• Works with the ADP consultant on the root cause of issues and helps with resolutions.
• Audits payroll preview reports for manual entries, refunds and other items to ensure they are processed correctly.
• Manages payroll workflow to ensure all payroll transactions are processed accurately and timely.
• Reconciles payroll prior to transmission and validates confirmed reports.
• Understands proper taxation of employer‑paid benefits and various types of supplemental payments.
• Processes monthly, quarterly and year‑end general ledger entries for the accounting department.
• Prepares reports and gathers information required by auditors from external accounting firms, internal audit department, and government agencies.
• Processes accurate and timely (monthly, quarterly and annual) reports when necessary (W‑2, W‑2c, etc.).
• Develops ad hoc financial and operational reports as needed.
• Reconciles several general ledger accounts on a monthly basis for the accounting department.
• Books payroll general ledger entries and accruals each month into the Oracle accounting module.
• Completes special projects and research as assigned.
• Provides excellent customer service to all internal and external customers.
• Performs other work‑related duties as assigned by the leader.
• Maintains reliable and regular attendance and follows all company policies and procedures.

Education & Experience

• Associate’s degree with an emphasis in accounting, human resources, finance or another business‑related field (preferred).
• Five years of processing multi‑state payroll (required).

Skills

• Working knowledge of payroll best practices and procedures.
• Strong knowledge of federal and state regulations.
• Working knowledge of ADP e‑Time, ADP Smart Compliance and ADP payroll systems.
• Computer skills, including proficiency with Microsoft Office.
• Strong work ethic and team‑player attitude.
• Ability to handle sensitive and confidential material.
• Ability to communicate with various levels of leadership.
• Decision‑making, problem‑solving, mathematical and analytical skills.
• Organizational, multi‑tasking, and prioritization skills.
• Ability to meet deadlines.
• Ability to read, write and speak English (required).
• Communicating in Spanish is a valuable skill.
• Valid U.S. driver’s license meeting company requirements.
• Successful completion of a drug screen and background check.

Work Environment

The position is based in a typical office environment with a mostly quiet noise level. The role requires the use of hands for various tasks, as well as talking, hearing, walking, standing, and sitting. Occasionally, the employee may need to lift or move up to 10 pounds.

Benefits

• Health, Dental & Vision insurance that starts the same day as employment.
• Up to $3,000 in Reward Dollars for a Health Savings Account (HSA).
• Earned Wage Access (EWA) through DailyPay.
• 401(k) Savings Plan with a 100 % company match up to 5 % (increasing to 10 % based on tenure), three‑year vesting after 1,000 hours of service.
• Paid time off and holiday pay.
• Free Term Life Insurance at 1× annual base pay.
• Free Short‑ and Long‑Term Disability coverage.
• Up to four weeks of paid parental leave.
• Education assistance.
• Additional benefits and details available at Helenacareers.com/benefits.