Prevailing Wage Specialist

Key Responsibilities

• Export Crew Time weekly time for SPG employee payroll to review and assign prevailing wage rates according to trade class and county for submission to payroll.
• Review SPG weekly certified payroll reports from payroll to verify pay rates and fringe benefits for accuracy.
• Address any prevailing wage discrepancies or disputes promptly.
• Create and maintain SPG Prevailing Wage Notice to Employees at the time of hire, rate or benefit change for prevailing wage projects.
• Facilitate communication with SPG subcontractors at start of prevailing wage projects for the purpose of determining project documentation requirements.
• Prepare, review and electronically file weekly certified payroll reports for SPG and any SPG subcontractors for monthly submission and update the project prevailing wage tracker.
• Communicate Ohio Dept. of Commerce prevailing wage rate notification updates to Pepper SPG subs as they occur.
• Back-up for the Compliance Specialist with of review of subcontractor certified payroll when needed, while maintaining primary focus on SPG workforce.
• Aid the Compliance Specialist with audits, agency inquiries, owner reviews, and internal compliance checks by gathering documentation and explaining certified payroll, wage classification, and field labor processes.
• Maintain confidentiality of payroll, employee, field production, and project information.
• Compile and submit monthly State of Ohio I-29 reporting.

Education and Experience

• Associate or bachelor’s degree in accounting, business administration, human resources, or a related field, preferred.
• Two or more years of certified payroll, construction payroll, labor compliance, job cost accounting, project administration, or field operations support experience preferred.
• Experience supporting a general contractor, self-perform contractor, specialty contractor, or public works construction environment, strongly preferred.
• Working knowledge of prevailing wage laws, certified payroll reporting, Davis-Bacon requirements, fringe benefits, apprenticeships, worker classifications, overtime rules, and jobsite documentation, preferred.
• Experience working with payroll systems, ERP/job cost platforms, timekeeping systems, online labor compliance portals, and Microsoft Office, especially Excel.
• Ability to interpret contracts, wage determinations, field time records, labor cost reports, reporting instructions, and agency requirements.
• Strong attention to detail and commitment to payroll, labor, and job cost accuracy.
• Excellent organizational and time-management skills with the ability to meet weekly payroll and certified reporting deadlines.
• Clear written and verbal communication skills with the ability to work effectively with field leaders, craft employees, project teams, and agency representatives.
• Analytical problem-solving skills and ability to reconcile timecard, payroll, classification, fringe, and cost coding discrepancies.
• Working understanding of construction terminology, self-perform scopes, craft classifications, and field labor workflows.
• Ability to work independently while collaborating with accounting, payroll, operations, estimating, project management, and field teams.
• Professional judgment and discretion when handling confidential employee, payroll, and project information.