Prevailing Wage Compliance Administrator

Job Summary

Essential Duties & Responsibilities

• Participate in project kickoff calls and maintain detailed tracking logs, including mobilization dates, scope of work, wage determinations, Statement of Work, signed contract dates and SWR submittals.
• Engage subcontractors to collect required project and payroll information, coordinate onboarding and handoff to the Dili platform team for prevailing wage setup and reporting.
• Issue weekly communications regarding payroll submission status, flagged payrolls, and outstanding compliance items and overall project status.
• Partner with Payroll to resolve outstanding items related to self-performed work by project.
• Develop and maintain Standard Operating Procedures (SOPs) for compliance processes for both subcontractors and internal Operations teams.
• Assist with uploading payroll and apprenticeship documentation; perform data entry as needed in client portals, Department of Labor systems, and other compliance platforms.
• Respond to subcontractor payroll inquiries, providing guidance or escalating issues as needed.
• Utilize advanced Excel skills to develop, maintain, and analyze payroll and compliance reports.

Requirements

• Minimum of 2 years of administrative experience in a high-volume, detail-driven environment.
• Demonstrated experience managing reporting and data accuracy under tight deadlines.
• Strong understanding of prevailing wage regulations and compliance requirements (Davis-Bacon preferred).
• Exceptional attention to detail with a high level of data-entry accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Support year-end payroll processes, internal audits, and regulatory reporting requirements.
• Perform additional duties assigned to support payroll operations and compliance initiatives.

Preferred Qualifications

• Experience in construction industry.
• Familiarity with certified payroll systems or compliance platforms (e.g., Dili).

Physical Requirements

• Sitting: Majority of the workday will involve sitting at a desk using a computer.
• Standing/Walking: Occasionally required for tasks such as retrieving files or attending meetings.
• Lifting: May occasionally be required to lift and carry office supplies or files weighing up to 20 pounds.
• Dexterity: Frequent use of hands to operate office equipment such as a computer keyboard, mouse, and phone.
• Reaching/Finger Dexterity: Frequent use of hands to operate office equipment such as a computer keyboard, mouse, and phone.
• Vision: Close vision required for computer and paperwork tasks; ability to adjust focus and read small print or electronic displays.
• Hearing/Talking: Regularly required to communicate verbally with employees and vendors via phone or in-person.
• Repetitive Motion: Repetitive movements of the wrists, hands, and fingers during daily tasks such as typing.

TAKKION is an Equal Opportunity Employer

Salary Description

$31.25/hr