Prevailing Wage & Apprentice Compliance Specialist

Responsibilities

• Collect weekly certified payroll reports (CPRs) from subcontractors and vendors.
• Perform an initial review of submissions for completeness and general compliance indicators, including missing signatures or certifications, incorrect project identifiers, dates, or work locations, missing worker classifications, wage/fringe fields left blank or inconsistent, and obvious wage rate inconsistencies versus wage determinations.
• Coordinate corrections and resubmissions with subcontractors as needed.
• Maintain an organized compliance trail for each contractor, by project, by week.
• Collect and maintain documentation supporting apprentice compliance, including apprentice program affiliation and registration, apprentice hour tracking by project and contractor, and supporting documentation for apprentice requests (as required).
• Identify gaps and escalate risks to project leadership and compliance management.
• Prepare and submit compliance documentation packages to Independent Auditor for formal compliance confirmation.
• Serve as a primary liaison between project teams, subcontractors, and Deloitte for compliance-related documentation requests.
• Track Independent Auditor feedback, findings, and corrective actions and coordinate responses with subcontractors and internal teams.
• Maintain audit-ready records and version-controlled documentation to support tax credit substantiation, internal reviews, third-party audit requests, and owner/lender/tax equity diligence.
• Secondary responsibilities include:
• Insurance Tracking & COI Management
• Track subcontractor Certificates of Insurance (COIs) and required endorsements for each project.
• Verify COI submissions for completeness against contract requirements, including General Liability, Auto Liability, Workers’ Compensation, Umbrella / Excess Liability, Additional insured endorsements, and Waiver of subrogation (as required).
• Maintain an organized log of COI status, expiration dates, and renewal follow-ups in Procore.
• Escalate noncompliance to the Project Manager for corrective action.

Requirements

• Bachelor's degree with a minimum of 5+ years of professional work experience including 3+ years of work experience in prevailing wage compliance, labor compliance, construction payroll, or related construction administration.
• Strong proficiency in Microsoft Excel and document management tools (SharePoint, OneDrive, Box, Procore, etc.).
• Strong written communication skills and ability to professionally follow up and enforce submission requirements.

Preferred Qualifications

• Experience supporting compliance tied to IRA tax credits, Davis-Bacon / federal prevailing wage, and/or state prevailing wage programs.
• Experience working with third-party compliance auditors or external compliance reviewers.
• Past compliance audits in NY or IL.
• Familiarity with Procore.
• Experience with compliance systems such as LCPtracker, eMars, Elations, LaborChart, or other CPR/compliance platforms.
• Familiarity with subcontractor insurance compliance and COI tracking.