Preschool Administrative Assistant

Responsibilities

• Works with Director to establish sales strategies and developing enrollment presentation materials
• Ensures all visitors and tour information is input into the AEA APP with all proper and accurate information
• Manages and schedules tour appointments in the AEA APP and updates accordingly
• Runs the tour data report (excel format) from the AEA APP to conduct follow up calls and emails on all previous tours
• Keeps the Director informed of any prospective families and enrollment changes
• Ensures there are enough enrollment packets ready for tours
• Showcases the school and classroom offerings and conducts tours of the center in absence of Director
• Ensures enough promotional materials are available for distribution to prospective families
• Provides exceptional customer service to current and prospective customers by greeting visitors/parents and monitoring visitor access; Ensures all visitors and tours are signed in appropriately
• Answers telephone and provides information to callers or routes call to appropriate individual and places outgoing calls
• Demonstrates an awareness of cultural sensitivity in communicating and working with families
• Demonstrates an awareness of community resources for additional support for families
• Opens or Closes the school as needed if the Assistant Director or Director is not available to do so
• Community Involvement; helps to create partnerships within the community to create brand awareness
• Works to prevent injuries and accidents; follows all procedures related to injuries and accidents and works to ensure parents are notified and reports signed accordingly; Reports child injuries and hazards promptly to the Assistant Director or Academy Director
• Affords assistance with data entry and various projects as assigned
• Fills in correspondence and other records
• Enters new family and child enrollment information into AEA APP and/or other administrative system
• Ensures allergy, shot, and physical information is entered into AEA APP and/or other administrative system
• Gives out applications to perspective employees (with directive from Management)
• Bathroom or lunch breaks for teachers as needed
• Responsible for the children’s files and follow up with families on any missing or expired items
• Reviews transportation binders ensuring all required forms and signatures are present
• Affords assistance in tracking of credentials and CPR/FA expiration dates, enters into AEA APP
• Helps organize and track teacher in-service hours binder (with directive from management)
• Responsible for daily cleaning duties which include sweeping, mopping, disposing of trash
• Performs other related duties as requested by a member of management and may be asked to work in classrooms when needed

Qualifications

• Must meet state licensing requirements for this position
• Must meet all standards and requirements relating to background checks, fingerprinting, education and experience as set by the state and accreditation agent
• Florida Staff Credential (CDA) or state equivalent required
• High school diploma required
• Must have experience in a Preschool setting or in an administrative position
• Must be able to communicate, both verbally and in writing, in the English language
• Must meet Company driving standards where applicable
• Must be proficient in Microsoft office including, Microsoft Word, Excel, PowerPoint and Procare
• Must demonstrate an understanding of all current state and local regulation
• Must be able to move quickly, bend, stoop, climb ladders and lift/carry up to 50 pounds on a regular and continuing basis
• Able to stand for long periods of time (95% of shift)

Benefits

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education

High school or equivalent (Preferred)