Preconstruction Coordinator / Admin

Preconstruction Coordinator / Administrative Support Location: Roseville, CA Salary Range: $60,000 to $80,000 annually, commensurate with experience Job Type: Full-Time | Exempt | In-Person Position Summary The Preconstruction Coordinator/Admin supports CORE’s preconstruction team across the full planning, estimating, procurement, and project startup lifecycle on K through 12, higher education, and civic/municipal projects delivered via progressive design build, lease leaseback, and CM at Risk. Reporting to the Director of Preconstruction, this role serves as a key liaison among preconstruction, operations, owners, architects, consultants, and trade partners, keeping bid solicitation, trade partner prequalification, risk management assessments, subcontractor outreach, document control, and project information organized, accurate, and on schedule. This is a detail driven, in office role requiring strong organizational skills, clear communication, and the ability to juggle multiple active projects and preconstruction assignments at once. Essential Duties & Responsibilities Bid & Procurement Coordination Set up and manage bid packages and project information in BuildingConnected and Destini; maintain Bay Area and Sacramento region bid listsConduct trade partner outreach; verify CORE and district/agency trade partner prequalification status, including MEP trade prequalification, and maintain prequalification recordsCoordinate pre bid meetings, bid walks, descope schedules, and bid evaluations; distribute and track descope homework and bid reconciliation formsPrepare and distribute bid forms, clarifications, and addenda; collect bid forms and backup documentation from trade partnersPost legal and DVBE advertisements; confirm Skilled and Trained Workforce and union trade partner complianceCommunicate bid outcomes to trade partners, including notifying unsuccessful biddersAssist with California trade partner prequalification and risk assessment Document & Data Management Develop, organize, track, and distribute construction documents; maintain document control systems and project foldersRoute and track preconstruction RFIs between the design team and clientTrack award history and estimating data; support the self perform estimating group and processAssist with constructability review documentation and perform simple quantity takeoffsPrepare GMP and TBR (total base rate) binders and proposal materials, including formatting backup packages and coordinating proposal covers with Marketing Meeting & Client Coordination Coordinate OAC and internal preconstruction meetings; prepare agendas, minutes, and follow up action itemsCoordinate pre bid walks, client site visits, trade partner fairs, and Drone 360 schedulingPrepare EODs and other preconstruction status updates on bidding, procurement, and project coordination activitiesPrepare cohesive, visually polished deliverables for the team to present to clients, consultants, and trade partners Department & Project Transition Support Serve as administrative support for the department, scheduling and hosting internal meetings/events and coordinating related travel and meal logisticsSupport transition of projects from preconstruction to operations, including assistance with Operations & Maintenance manuals, closeout documentation, and warranty recordsSupport BIM Execution Plan coordination and operations handoffsContribute to trade partner relationship building efforts, including a quarterly trade partner newsletterMaintain department project organization, maintain master project schedule, and hold team accountability to preconstruction excellence reporting Required Qualifications 2+ years of experience supporting preconstruction, construction operations, project management, procurement, or program management teamsAbility to read and understand construction drawings, specifications, and scopes of workBasic understanding of construction estimating, bidding, and procurement processesStrong written and verbal communication skills; comfortable coordinating across internal teams, clients, consultants, and trade partnersExcellent organizational, time management, and document control skills with strong attention to detail and accuracyProficiency with Microsoft Office Suite; familiarity with BuildingConnected, Destini, Procore, Bluebeam, and/or DocuSign is a plusWorking knowledge of, or willingness to learn, California public contract requirements, trade partner prequalification, and Skilled and Trained Workforce/union compliance trackingValid California driver’s license and the ability to travel locally as needed (site visits, pre bid walks, trade partner events)Bachelor’s degree in Construction Management, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered CORE COMPETENCIES Confident, organized self starter with a strong work ethic and high personal accountabilityTeam oriented mindset with the ability to collaborate effectively across offices, disciplines, and project delivery teamsAbility to manage multiple concurrent bid packages, pursuits, and administrative priorities simultaneouslyHigh attention to detail and follow through on documentation, deadlines, and compliance trackingService minded approach to internal and external relationship building PHYSICAL DEMANDS & WORK ENVIRONMENT Primarily an in office role based at CORE’s Roseville, CA office; this is not a remote positionOccasional site visits, pre bid walks, and trade partner events; may require walking active construction sites and wearing required personal protective equipment (PPE)Prolonged periods sitting at a desk and working at a computerOccasional local travel within the Sacramento/Roseville region, with limited travel as needed to support Bay Area and rural Northern California projectsAttend and facilitate trade partner eventsMust be able to work in a close team environment Compensation & Benefits Benefits Options include: Medical, dental, vision, HSA/FSA, life and disability insurance Additional Benefits Paid time off, paid leave, tuition reimbursement, CCG Perks; Employee Assistance Program, Basic Life and Long-term disability at no charge to employee Retirement 401(k) retirement plan with company match options Equipment Company provided cell phone or monthly cell reimbursement, laptop, and all necessary hardware, software, and job related tools Travel Costs Gas covered for work related travel; no company vehicle is provided Work Arrangement Full time, in office. This position does not offer remote work. Bonus Eligible for a discretionary year end bonus CORE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.