Pre-Construction Coordinator

Key Responsibilities

• Support the project planning cycle from award through execution readiness by coordinating inputs from Preconstruction, Operations, VDC/BIM, and Prefab teams
• Track planning milestones, required deliverables, and action items to ensure timely completion
• Cookordinate planning meetings, prepare agendas, document decisions, and follow up on open items
• Serve as a communication bridge between planning stakeholders to maintain alignment and visibility
• Support standardized Preconstruction Turnover meetings to ensure Operations understands scope, assumptions, risks, and planning expectations
• Capture meeting notes, action items, and planning decisions
• Update Procore with turnover notes and ensure all required planning and estimating documents are properly filed and accessible
• Aid in preparing clean, organized planning handoff packages for project teams
• VDC / BIM Coordination Support
• Support VDC/BIM coordination efforts by helping manage planning information flow, model availability, and coordination logistics
• Aid in coordination readiness, including meeting scheduling, issue tracking, and distribution of coordination outputs
• Help maintain standards for file organization, version control, and planning documentation related to BIM/VDC workflows
• Prefabrication Planning Support
• Coooridnate with Prefab stakeholders to support early identification and planning of prefabrication opportunities
• Aid in aligning BIM/VDC outputs with prefab needs, installation sequencing, and planning schedules
• Help track prefab-related planning constraints, lead times, and readiness items
• Document Control & Planning Information Management
• Maintain organized project records including planning logs, meeting minutes, assumptions, and turnover documentation
• Support consistent document control practices to reduce rework and improve execution readiness
• Aid in compiling “ready-to-build” planning and handoff documentation as required

Qualifications

• 2+ years of experience in construction coordination, preconstruction support, or project administration (GC or specialty contractor preferred)
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Excel, Outlook, Teams)
• Comfortable working within project management and document control systems
• Exposure to BIM/VDC coordination concepts and construction planning workflows
• Experience supporting prefabrication planning or model-based coordination
• Familiarity with Procore, Smartsheet, or similar project coordination platforms
• Electrical construction or MEP project experience

Benefits

• National health and dental plans
• Paid vacations and holidays
• Life Insurance
• Short- and long-term disability plans
• 401(K) retirement plans
• Incentive and recognition programs
• National discount programs