Pre-construction Coordinator

Bid and Proposal Coordination

• Monitor and track public and private bidding opportunities.
• Download, organize, and distribute plans, specifications, addenda, and bid documents.
• Maintain bid calendars and proposal schedules.
• Coverage of preparation and submission of bids, qualifications, proposals, and interview materials.
• Assemble contractor qualification statements, resumes, project profiles, and supporting documentation.
• Ensure all proposal deliverables are complete, accurate, and submitted on time.

Estimating Support

• Aid estimators with quantity takeoffs, subcontractor outreach, and bid solicitation activities.
• Maintain subcontractor and supplier databases.
• Track subcontractor quotes and proposal submissions.
• Organize estimate files and maintain historical cost information.
• Aid in preparation of bid tabs, estimate summaries, and project handoff documents.

CMGC and Preconstruction Support

• Coverage of coordination of preconstruction meetings and maintenance of meeting notes and action items.
• Aid in preparation of opinions of probable construction cost (OPCCs), GMP documentation, and value engineering reports.
• Support project teams with document management and tracking of preconstruction deliverables.
• Maintenance of project records and electronic filing systems.

Administrative and Operational Support

• Coverage of coordination of internal pursuit meetings and scheduling.
• Preparation of correspondence, reports, presentations, and meeting materials.
• Aid with contract, insurance, bonding, and prequalification documentation.
• Support implementation and maintenance of estimating and project management software systems.
• Performance of additional duties as assigned.

Qualifications

• Education and Experience:
• Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred.
• Previous experience in construction, estimating, project coordination, administration, or related fields preferred.
• Equivalent combinations of education and experience will be considered.
• Knowledge, Skills, and Abilities:
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple deadlines simultaneously.
• Strong problem-solving skills and initiative.
• Ability to work independently and collaboratively within a team environment.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with Bluebeam, Adobe Acrobat, estimating software, or project management platforms is preferred.
• Career Growth Opportunities:
• This position provides a development path into:
• Assistant Estimator
• Estimator
• Project Engineer
• Project Manager
• Preconstruction Manager

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