Pre-Awards Grant Manager (Temporary)
About the role
The Department of Epidemiology has an outstanding opportunity for a Pre-Award Grants Manager (Temporary) to join their team. Reporting to the Grants and Contracts Director, the Pre-Award Grants Manager is responsible for supporting the Department of Epidemiology’s research mission by providing comprehensive leadership and expertise in pre-award research administration.
Responsibilities
Lead continuous process improvement of comprehensive pre-award activities, including designing and implementing new processes and systems for budget oversight and management.
Establish and implement improved procedures and methods for monitoring pre-award budgets/contracts and for collecting, analyzing, interpreting, and disseminating information with Department-wide impact to leadership within Epidemiology and the School of Public Health.
Work strategically with Epi PIs to identify and apply for grants that support current and future research initiatives.
Prepare complex proposal budgets and other administrative sections, and compile sponsored required data/documentation for grant and contract proposals.
Ensure successful proposal submission and ensure compliance by interpreting and applying sponsor, UW, federal and state policies, rules and regulations with grant/contract preparation and implementation.
Review and approve proposals for the Department where Epidemiology faculty, staff or resources are involved, or when Epidemiology is the organization receiving the funding.
Facilitate the review and processing of Non-Disclosure Agreements (NDAs), Data Use Agreements (DUA), Intellectual Property (IP) agreements, and Individual Professional Agreements (IPAs).
Coordinate and manage Award Setup Requests (ASRs), Modifications, and related award actions throughout the award lifecycle.
Coordinate and manage the setup of subawards, collaborating with subcontractors to ensure compliance with University and funding agency terms and conditions.
Coordinate and manage faculty, staff, and student funding assignments throughout the award lifecycle, including initial setup, award actions, funding changes, and related sponsor and award actions.
Obtain, review, and maintain documentation related to cost share report.
Collaborate with other Department personnel who lead oversight of training grant tasks, providing support where needed.
Assist PIs with strategic planning regarding funding and resource allocation for current awards and pending proposals.
Guide and train Epi faculty and students on pre-award processes and policies; ensure PIs are in compliance with federal, state, and UW policies, procedures, and regulations.
Resolve matters related to pre-award financial activities.
Develop and maintain close relationships with both internal and external research sponsors and partners.
Qualifications
Bachelor's Degree in Business, Research Administration, or related field.
Minimum 3 years of experience in research administration, including pre-award proposal submission of grants and contracts.
Prior experience should include complex budgets, sub-awards, and negotiating effectively with sponsors.
Demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough, and timely fashion against pre-determined goals and deadlines.
Experience with federal sponsors such as NIH, DOD, and CDC, as well as nonfederal sponsors such as the Bill and Melinda Gates Foundation.
Ability to synthesize and communicate budget and policy information to scientists.
Demonstrated ability to maintain harmonious relationships and effectively address complex and sensitive administrative issues.
A proactive ability to problem solve and communicate with a desire to improve systems.
Demonstrated ability to organize complex tasks.
High proficiency in MS Office Suite (including Word, Excel, and Outlook), in addition to the ability to quickly learn and apply new or unfamiliar technologies.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.