Practice Group Support Specialist

About the role

The Practice Group Support Specialist provides comprehensive administrative, operational, and business development support for the Construction & Real Estate Litigation practice group. This position supports a dynamic team of attorneys and paralegals by managing information systems, assisting with client billing, and performing essential administrative tasks.

Responsibilities

• Manage various aspects of document collection, creation and review, including drafting initial versions, updating content, proofing for spelling/grammar errors, redlining revisions, and preparing redacted versions of legal documents.
• Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses.
• Order, organize, and maintain documents and client files, ensuring proper filing and setup. Prepare correspondence and materials as directed by attorneys.
• Manage engagement letters, including processing conflicts and new business forms, and monitor related communication for incoming clients.
• Handle client billing workflows and support year-end collection efforts in conjunction with the billing team.
• Serve as a point of contact.
• Support business development initiatives and assist with event follow-up.
• Cook up department team meetings and agendas.
• Perform other duties as assigned.

Requirements

• 0-3 years of relevant experience within a law firm setting.
• Bachelor’s degree required. Experience in lieu of a degree will be considered.
• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet varying deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong research, proofreading and editing skills.
• Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Ability to thrive in a high-volume, deadline-driven work environment.
• Willingness to learn new skills.

Qualifications

• 0-3 years of relevant experience within a law firm setting.
• Bachelor’s degree required. Experience in lieu of a degree will be considered.
• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet varying deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong research, proofreading and editing skills.
• Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Ability to thrive in a high-volume, deadline-driven work environment.
• Willingness to learn new skills.

Skills

• Microsoft Office Suite proficiency (Excel, PowerPoint).
• Strong research, proofreading, and editing skills.
• Independent work ability.
• Multiple task handling capability.
• Deadline-driven work environment adaptability.
• Learning new skills willingness.

Benefits

Nixon Peabody offers a standard benefits package, which may include additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications.

Pay

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: San Francisco, CA: $77,000 to $110,000.

Schedule

The anticipated work schedule will be 9AM - 5:30PM PT. A hybrid work schedule is available once training is complete.