Practice Group Assistant - Corporate, Commercial Transactions & Outsourcing - Dallas

About the role

The Practice Group Assistant provides administrative and operational support to attorneys in the Corporate, Commercial Transactions & Outsourcing Practice Group.

Responsibilities

• Prepare, review, and distribute client billing proformas;
• Coincide and implement attorney billing edits, monitor billing deadlines, and collaborate with attorneys and Accounting to facilitate timely and accurate client invoicing.
• Aid attorneys with time entry, time review, and timekeeping follow-up.
• Coordinate new client and matter intake, including matter opening requests and related administrative requirements.
• Facilitate conflicts check requests and monitor completion of the conflicts review process.
• Maintain electronic and physical client files in accordance with firm policies and procedures.
• Support document management activities, including filing, organization, retrieval, and records maintenance.
• Aid with preparation, review, and distribution of routine correspondence and legal documents.
• Coordinate with attorneys and internal departments to ensure timely completion of practice support requests.
• Handle additional administrative and operational duties as assigned.

Qualifications

• Prior experience supporting attorneys, legal professionals, or other professionals in a fast-paced environment preferred.
• Experience with billing, time entry, matter management, records management, or document management systems preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and other business applications.

Skills and Abilities

• Demonstrated ability to maintain confidentiality and exercise good judgment.
• Self-starter with the ability to identify priorities, take initiative, and manage multiple assignments with minimal supervision.
• Strong client service orientation and team-oriented approach.
• Ability to work independently while collaborating effectively with attorneys, staff, and firm departments.
• Ability to learn and apply firm policies, procedures, and technology systems.