Practice Coordinator 3

Responsibilities

• Represents the administrative team as the public face of the Practice and works closely with the administrative, clinical and management teams to support practice operations and customer service recovery and intervention efforts.
• Supports all functions of the administrative teams including CRM messages, telephone encounters, referrals, APeX in-baskets, scanning, filing, authorizations, and billing.
• Maintains all routine clerical operations and communications.
• Adheres to UCSF House and Telephone Standards and is sensitive to the needs of patients, staff and providers at all times.
• Works closely with others and is flexible in dealing with changing priorities.
• Problem-solves, prioritizes and facilitates complex transactions in the course of daily activities.
• Provides excellent customer service and facilitates information flow between medical, hospital staff and departments to maximize unit efficiency.
• Works at any UCSF campus as needed and scheduled.

Qualifications

• High School graduate or equivalent with four years related experience; or college degree and 6 months related experience; or equivalent combination of education and experience.
• Successfully passes fingerprinting protocol and is approved to be a cash collector if applicable.
• Strong computer skills, including basic keyboarding skills, and experience with at least two Office-type software programs (i.e., Outlook, Word and Excel).
• Proven ability to navigate through multiple patient records systems.
• Able to sit at a computer terminal with telephone headphones for extended period of time.
• Ability to analyze situations, prioritize, and develop solutions and make recommendations.
• Ability to work with minimal supervision.
• Able to work independently, at times under the pressure of deadlines.
• Able to use good judgment and work independently, at times under the pressure of deadlines.
• Excellent customer service and communication/interpersonal skills, both over the telephone and directly.
• Able to sit at a computer terminal with telephone headphones for extended periods of time.
• Basic math skills required.
• Proven ability to deal with a wide variety of individuals.
• Able to deal sensitively and effectively with patients.
• Excellent organizational and problem-solving skills.
• Strong writing skills to include the ability to compose, edit, and proof a wide variety of documents.
• Demonstrated administrative/office coordination skills.
• Demonstrated knowledge of medical practice terminology.

About the Role

The UCSF-John Muir Health Berkeley Outpatient Center offers convenient primary, specialty and outpatient surgical care in the East Bay. Urgent care, lab tests and imaging services are also available on-site. We are a collaboration between John Muir Health and UCSF Health. Doctors from both institutions work together to provide the best possible care. The UCSF Helen Diller Family Comprehensive Cancer Center is an accredited National Cancer Institute Comprehensive Cancer Center. The NCI-Designation recognizes the scientific leadership, resources, and the depth and breadth of the research in basic, clinical and population science. As a Comprehensive Cancer Center, we demonstrate the added depth and breadth of research as well as substantial transdisciplinary research that bridges these scientific areas. The clinical services encompass adult and pediatric tumors across three campuses as well as regional satellite locations. The clinical cancer program is one of the largest clinical services at UCSF Medical Center and encompasses roughly 200,000 outpatient visits, 900 non-physician FTEs, and over 125 faculty. At the UCSF Helen Diller Family Comprehensive Cancer Center we are truly pioneering care and leaders in all areas of cancer clinical care and research. We are routinely voted a top 10 program by U.S. News and World Report.

Pay

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF.

Schedule

Works at any UCSF campus as needed and scheduled.