Practice Assistant - Litigation/Labor & Employment

Essential Duties And Responsibilities

• Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines.
• Prepare and format pleadings, discovery, and other litigation documents.
• Prepare and file documents following court procedures and in federal, local, and/or state courts.
• Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Cook up travel arrangements through corporate travel companion, Navan.
• Prepare and submit expense reports.
• Aid in billing, attorneys’ time and Proforma review through 3E.
• Collaborate with other practice assistants in your support team to provide administrative support to attorneys office-wide.
• Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality.

Required Education/Experience

• A minimum of 1 year of experience as a litigation or labor & employment practice assistant (legal secretary).
• Excellent time management and interpersonal communication skills.
• Strong attention to detail, initiative, and follow-through.
• Must have a positive can-do, team oriented attitude.
• Ability to work efficiently and balance assignments/workflow from busy attorneys to meet time-sensitive deadlines.
• Proficient in MS Word, Outlook, Excel, and other computer and document management systems.