Practice Assistant | Litigation

Essential Duties and Responsibilities

• Performs critical support functions for legal practitioners working in a wide variety of practice specialties.
• Affords assistance in the preparation of client documents, including formatting and proofreading documents.
• Affords assistance in opening new client files, manages the retention of client files and maintains the warehouse system for the Litigation Practice Group.
• Conducts legal research for attorneys as needed.
• Updates and maintains databases such as mailing lists, contact lists and client information for the Litigation Practice Group.
• Performs a wide variety of general administrative and clerical office duties for the Litigation Practice Group, including but not limited to making photocopies, scanning documents, faxing documents, etc.
• Affords assistance in providing back-up coverage for other team members, including Reception.

Knowledge, Skills and Abilities Required

• Associate’s degree required or equivalent years of experience.
• Minimum of one to two years of administrative assistant experience or other relevant work experience required.
• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) highly preferred.
• Strong written and verbal communication and attention to detail.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Interpersonal skills are necessary in order to communicate and follow the instruction effectively from a diverse group of clients, attorneys and staff.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to operate, maintain and stock supplies for office equipment including photocopy machines.
• Occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to retrieve and distribute files, mail, written documents and office supplies weighing up to 50 pounds; and the ability to retrieve and replace objects from shelves of up to 8 feet high.
• Work may require irregular hours, and occasionally require more than 40 hours per week to perform the essential duties of the position.
• Must be reliable and flexible.

Pay

Salary Range: $54,000-58,000. The specific compensation for this role will be determined based on education, experience, and skill set of the individual selected for the position.