Practice Assistant / Legal Secretary

About the role

The Philadelphia office is seeking a Practice Assistant to provide administrative and legal support to a team of attorneys and paralegals. This is an excellent opportunity for someone who combines strong technical skills, sound judgment, and a collaborative approach with a commitment to excellence.

Responsibilities

• Manage calendars, schedule meetings and conference calls, coordinate travel arrangements, answer and screen calls, enter attorney time, process expense reports, and support daily attorney and paralegal needs.
• Process conflict checks and New Client/New Matter requests, conduct attorney-directed research, and help ensure compliance with firm procedures and deadlines.
• Prepare, revise, format, and finalize legal documents, correspondence, presentations, spreadsheets, and other materials using Microsoft Office, Adobe Acrobat, and document management systems.
• Proofread documents for accuracy and consistency, transcribe meeting notes and dictation, and maintain organized electronic and paper files in accordance with firm policies.
• Cross-functional Partnership: Collaborate with teams across Accounting, General Services, Conference Services, Court Services, Reprographics, and Digital Services to deliver seamless support to attorneys and clients.
• Teamwork & Professionalism: Provide backup support to fellow Practice Assistants, handle confidential information with discretion, and foster a collaborative, service-focused environment while maintaining the highest standards of professionalism.

Requirements

• Education: High school diploma, General Educational Development (GED), or equivalent required.
• Experience: 3+ years of legal secretarial, legal administrative, or related professional support experience.
• Technical Proficiency: Advanced skills in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat DC, with the ability to produce polished, accurate work.
• Legal Technology: Proficiency with legal technology tools such as Chrome River, Carpe Diem, DocX Tools, iManage DeskSite, Adobe applications, and Avaya, with the ability to quickly adapt to new systems.
• Organization, Communication & Client Service: Strong attention to detail, effective written and verbal communication skills, and a proactive, client-focused approach to delivering exceptional support in a fast-paced environment.
• Collaboration & Adaptability: Proven ability to manage competing priorities, work effectively within a team, provide backup support when needed, and remain flexible in a dynamic legal setting.

Qualifications

• Education: High school diploma, General Educational Development (GED), or equivalent required.
• Experience: 3+ years of legal secretarial, legal administrative, or related professional support experience.
• Technical Proficiency: Advanced skills in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat DC, with the ability to produce polished, accurate work.
• Legal Technology: Proficiency with legal technology tools such as Chrome River, Carpe Diem, DocX Tools, iManage DeskSite, Adobe applications, and Avaya, with the ability to quickly adapt to new systems.
• Organization, Communication & Client Service: Strong attention to detail, effective written and verbal communication skills, and a proactive, client-focused approach to delivering exceptional support in a fast-paced environment.
• Collaboration & Adaptability: Proven ability to manage competing priorities, work effectively within a team, provide backup support when needed, and remain flexible in a dynamic legal setting.

Skills

• Microsoft Word
• PowerPoint
• Excel
• Adobe Acrobat DC
• Legal technology tools such as Chrome River, Carpe Diem, DocX Tools, iManage DeskSite, Adobe applications, and Avaya

Benefits

At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

Pay

Compensation details are not specified in the job posting.

Schedule

Schedule details are not specified in the job posting.

Application

To complete an application and submit your resume, please click "Apply Now."