Practice Assistant

Duties and Accountabilities

• Plan and coordinate attorneys’ schedule, appointments, conferences and meetings.
• Manage and coordinate extensive and complex domestic/international travel arrangements.
• Prepare business itineraries and business-trip documentation packs.
• Manage and submit expense reports.
• Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform attorneys.
• Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
• Monitor, review and organize, according to priority, all incoming correspondence.
• Draft, proofread for accuracy, and release time sheets.
• Complete conflict search reports and opening entries.
• Aid with client development, marketing initiatives, and proposals.
• Aid with client billing.
• Draft routine letters, memos, and reports.
• Create and maintain files.
• Meet and greet clients with courtesy and tact.
• Aid with overflow work and practice specific responsibilities.
• Arrange overtime coverage with Document Production for attorneys.
• Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

Qualifications

• Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clients.
• 3-5 years of law firm experience.
• Ability to multi-task and prioritize work in a fast-paced environment.
• Skilled in comprehending and complying with instructions.
• Strong written and verbal communication skills.
• Exceptional organizational skills and diligence in follow-through.
• Positive and initiative-driven approach.
• Must work well independently, and as part of a team.