Post-Closing Clerk

FLSA Status: Non-Exempt | Department: Finance | Reports To: Office Administrator

About the role

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Post-Closing Clerk in our Dallas office. Under general supervision and according to established policies and procedures, the Post-Closing Clerk is responsible for assisting with all client closings, completing post-closing matters for clients, and consistently observing confidentiality in all client and Firm matters. This position allows for growth opportunities.

Responsibilities

• Preparation of closing binders and files for closing.
• Compiles final agreements and exhibits for signature.
• Coordinates with lending clients to ensure proper filing of post-closing documents.
• Manages post-closing items and track progress.
• Gathers research of legal documents and public records to verify information on properties.
• Routes information on all new files to attorneys in Firm.
• Maintains the client files within the section filing room.
• Manages and tracks files that are checked out to other staff.
• Assists with pulling client invoices, marking paid and filing paid invoices.
• Review of due diligence submissions.
• Performs other work-related duties as assigned.

Qualifications

• Exemplary communication skills, both written and verbal – demonstrated understanding of correct grammar, spelling, and punctuation.
• Interpersonal skills and customer-service mindset necessary to receive and convey information to a diverse group of clients, attorneys, and staff with courtesy and tact.
• Ability to work independently and collaboratively in a fast-paced environment.
• Able to coordinate multiple tasks concurrently and meet deadlines while maintaining a professional demeanor.
• Ability to handle confidential documents and information appropriately.
• Highly motivated to grow within the position and beyond.
• Strong computer proficiency in the use of MS Office Suite (Word, Excel, PowerPoint and Outlook).
• Proficient working knowledge of legal management software and experience with a document management system (iManage experience a plus).
• Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and documents.
• Ability to maintain records and filing systems; assemble files and file information utilizing prescribed filing guidelines.
• Familiarity with the operation of telephone console and general office equipment (i.e., photocopier, telecopier machines).

Requirements

• Bachelor’s degree from an accredited college or university required.
• Six (6) months of prior filing experience necessary in order to gain an understanding of filing policies and procedures and effectively operate equipment with minimal supervision.
• Physical requirements:
  • Sighted
  • Good hearing and clear speaking voice
  • Dexterity with hands and fingers
  • Must be able to lift light weights such as files and boxes (up to 20 lbs)

Working Conditions

Normal office environment with little exposure to excessive noise and temperature.