Post-Award Contracts & Grant Analyst II

Position Summary

The Sponsored Programs Office supports the University’s research, creative, and scholarly activities by providing financial stewardship and compliance oversight for externally funded projects. The Contracts & Grants Analyst II manages the post-award administration of sponsored programs, ensuring awards are administered in accordance with sponsor requirements, federal and state regulations, CSU policies, and institutional procedures. The analyst serves as a trusted resource to faculty and project staff by providing financial oversight, compliance guidance, award management, and sponsor communication throughout the award lifecycle. This position manages a portfolio of grants, contracts, cooperative agreements, centers and institutes, fee-for-service activities, and subawards.

Responsibilities

• Independently manage a portfolio of sponsored awards from account setup through project closeout. Ensure compliance with sponsor requirements and applicable federal, state, CSU, and institutional policies.
• Review award documents and implement appropriate post-award financial and administrative processes. Coordinate award modifications, rebudgeting, extensions, and other post-award actions.
• Financial Oversight
• Monitor project budgets and expenditures for allowability, accuracy, and compliance. Approve financial transactions with delegated authority.
• Prepare financial reports, sponsor invoices, reconciliations, and other required documentation.
• Provide financial guidance to principal investigators and departmental staff.
• Support management of complex awards, including subawards, industry agreements, clinical trials, and research centers.
• Compliance & Sponsor Relations
• Interpret sponsor guidelines, regulations, and contractual requirements. Communicate directly with sponsors regarding financial matters, award modifications, reporting, and compliance issues.
• Assist with audits, record retention, and project closeout activities. Identify compliance risks and recommend appropriate solutions.
• Customer Service & Collaboration
• Serve as a primary post-award resource for faculty, staff, and campus administrators. Partner with internal offices to support effective award administration.
• Develop and deliver training and educational workshops on post-award topics.
• Contribute to continuous process improvement and outreach initiatives that strengthen research administration services.

Qualifications

• Minimum Qualifications: Bachelor’s degree or equivalent combination of education and experience. Two years of progressively responsible administrative, financial, or research administration experience. A related graduate degree may substitute for one year of experience.
• Preferred Qualifications: Experience in one or more of the following: Post-award grants and contracts administration in higher education or a similar research environment. Sponsored project financial management and reporting. Preparing, issuing, and monitoring subawards or subcontracts. Interpreting sponsor regulations and federal grant requirements. Financial reconciliation, invoicing, and compliance monitoring. Working with electronic research administration and financial systems. Workday experience a plus. Advanced Microsoft Excel and Microsoft Office proficiency. Experience using Workday Certified Research Administrator (CRA) credential.