Policy Services Manager

We need to output HTML fragment with sections: About the role? Actually the posting includes "About The Northwest Portland Area Indian Health Board (NPAIHB)" which is organization description, not necessarily a section heading. The instructions: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. Output ONLY the HTML fragment — no /, no markdown code fences. We need to extract substantive content: organization description, job summary, essential functions (list of duties), supervisory responsibilities, administrative and reporting functions, tribal youth delegate program coordination, policy planning and coordination, project management and coordination, policy operations and service delivery, stakeholder engagement and technical assistance, compliance and quality assurance, research, evaluation, and information coordination (though cut off). Also we have salary range and benefits listed. We must not create sections with filler. So we need sections like About the organization? Not in list but we could use About the role? The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It suggests we can use those headings if appropriate. We have content that maps to Responsibilities (essential functions), maybe Qualifications/Skills (knowledge/skills mentioned), Benefits (given), Pay (salary range). Also maybe About the role (job summary). We should not create sections that are empty. We need to decide which sections to include: About the role (job summary), Responsibilities (essential functions list), Qualifications/Skills (knowledge/skills required), Benefits, Pay. Possibly also Schedule? Not given. So we omit Schedule. We must not repeat job title as heading. So we will not put

  Policy Services Manager

  . We'll start with maybe

  About the role

  containing job summary paragraph(s). Then

  Responsibilities

  with
  • list of essential functions (maybe grouped). Then

    Qualifications

    or

    Skills

    containing required knowledge/skills: advanced knowledge of executive coordination, meeting and event management, program administration, project management, strong skills in documentation, shared staff supervision, cross-department coordination, handling confidential information, professionalism, sound judgment, ability to manage competing priorities, etc. Also maybe education? Not specified. So we can put those in Skills. Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays. Pay: Initial Salary Range: $76,000 – $95,000 annually. We also have location, classification, status, etc. Could be folded into a short

    under About the role or separate? The instruction: fold minor metadata into a short

    or drop it. So we can include a short paragraph after About the role containing location, classification, status, reports to, etc. We must preserve all substantive information. So we need to include the organization description (About NPAIHB) maybe as part of About the role? Could be separate section like About the organization but not in list. However we could include it under About the role as introductory paragraph. The instruction says use

    for section headings (e.g. About the role, Responsibilities...). It doesn't forbid other headings, but suggests those as examples. Safer to stick to those headings. So we can put organization description in a

    under About the role before job summary. We must not include boilerplate like EEO etc. The text didn't have that. We need to ensure we don't create sections with filler. All sections we create have content. Now we need to extract the essential functions list. The posting has many bullet-like paragraphs each starting with a bold heading like "Tribal Health Policy Excellence and Success", "Supervisory Responsibilities", "Administrative And Reporting Functions", etc. Those are headings within essential functions. We could treat each as a list item? Or we could create a

    with each major duty as
    • . The instruction: Use
      • for any list of duties/requirements/benefits. So we should convert the duties into list items. The headings themselves could be part of the list item text. Thus we will produce a
        with each duty as
        • . We'll need to capture the substance of each duty paragraph. Let's list them: 1. Tribal Health Policy Excellence and Success - Supports implementation and coordination of NPAIHB’s Policy initiatives in alignment with priorities established by member Tribes, the Strategic Plan, and applicable Tribal, federal, state, organizational, and/or funding priorities - Actively promotes an organizational culture of professional excellence, integrity, rigor, service, accountability, collaboration, and continuous improvement - Acts as a central liaison for Policy activities among member Tribes, NPAIHB staff, and external partners to promote coordinated, timely, culturally responsive, and effective work - Tracks operational needs, deadlines, risks, and emerging issues, communicates relevant information to leadership, and coordinates follow-up actions - Partners with the Director of Legal & Government Affairs to coordinate implementation of Policy priorities and address operational needs - Leads planning and coordination of QBMs, policy-related events, and Executive Committee sessions for Board Delegates under the guidance of the Director of Legal & Government Affairs, including schedules, materials, logistics, meeting documentation, and follow-up activities - Attends other key meetings, documents decisions and action items, and tracks required follow-up actions 2. Supervisory Responsibilities - Co-supervises the Board Relations & Executive Assistant in coordination with the Executive Director, including participating in hiring, establishing work priorities, assigning and reviewing work, providing feedback, and supporting performance management - Establishes clear goals, performance expectations, priorities, and standards for assigned staff - Evaluates and coaches employee performance, provides timely feedback, and identifies training and professional development needs - Promotes staff engagement, accountability, professional growth, and effective goals-based performance - Ensures that assigned staff and contractors comply with organizational policies, procedures, directives, and applicable external requirements - Completes staff performance evaluations within required timelines - Works in collaboration with Human Resources on staff performance and disciplinary matters in accordance with the Program Operations Manual - Coordinates contracts and workloads for consultants or contractors, as applicable 3. Administrative And Reporting Functions - Maintains complete, accurate, and well-organized Policy files and supporting records in compliance with NPAIHB and applicable external requirements, including securely archiving as appropriate - Maintains calendars, databases, administrative systems, and tracking tools with current information regarding activities, deliverables, deadlines, requirements, approvals, and required follow-up - Provides timely updates regarding assigned activities, deadlines, risks, barriers, and required actions to relevant staff and leadership - Contributes to required Policy, QBM, and Government Affairs reports and supporting materials, including gathering necessary information and facilitating timely completion and submission - Documents significant Policy activities, decisions, approvals, communications, and follow-up actions as required - Facilitates logistics and preparation for other Policy meetings and activities with staff, Tribal partners, consultants, and other stakeholders 4. Tribal Youth Delegate Program Coordination - Plans, coordinates, and supports monthly NPAIHB Tribal Youth Delegate (TYD) meetings, events, and engagement activities, including chaperoning and making arrangements for local, regional, and national TYD travel, as applicable - Maintains regular communication with TYDs participating in annual cohorts, and serves as a liaison for TYD activities, logistics, and engagement - Tracks TYD participation, engagement, activities, and required follow-up actions - Drafts quarterly TYD reports and supporting materials for QBMs - Works with the Director of Legal & Government Affairs to align TYD Program activities with NPAIHB’s mission, vision, strategic plan, and priorities established by member Tribes 5. Policy Planning and Coordination - Coordinates the administrative development, production, dissemination, and improvement of Tribal health policy resources for NPAIHB member Tribes in collaboration with Policy staff, Tribal partners, consultants, and other stakeholders - Works with the Executive Director, the Director of Legal & Government Affairs, and Division Directors to coordinate Policy activities in support of applicable Tribal, federal, and state policy priorities 6. Project Management and Coordination - Coordinates project activities and partner communications to support compliance with applicable funding requirements, organizational goals, and strategic priorities - Applies proactive project management practices to organize complex work, establish and monitor work plans and timelines, manage competing priorities, and meet goals, deliverables, and fiscal requirements - Coordinates Policy team planning discussions with the Director of Legal & Government Affairs to clarify responsibilities, resolve barriers, and maintain accountability for agreed actions - Supports coordination of organization-wide work, including dependencies, approvals, contributions, deadlines, and required follow-up - Tracks progress against goals, milestones, budgets, work plans, and deliverables, and coordinates adjustments as necessary - Supports the Director of Legal & Government Affairs in relevant committees and workgroups, including coordinating assignments arising from their meetings 7. Policy Operations and Service Delivery - Manages day-to-day operations and assigned activities in accordance with approved plans, timelines, budgets, policies, and applicable requirements - Maintains the processes, tools, systems, and resources necessary to carry out Policy activities effectively - Escalates operational barriers and supports adjustments to maintain effective and timely service delivery - Supports efforts to ensure services, resources, and work products are responsive to member Tribe and other stakeholder needs, and are delivered in a timely, culturally appropriate, and high-quality manner 8. Stakeholder Engagement and Technical Assistance - Coordinates and maintains operational relationships with NPAIHB member Tribes, Tribal health programs, the Indian Health Service, government agencies, funders, community partners, consultants, and other stakeholders - Supports and coordinates representation of the NPAIHB and its Government Affairs initiatives at meetings, conferences, events, committees, and workgroups - Supports stakeholder engagement activities to gather input, promote participation, strengthen collaboration, and build collective understanding - Coordinates scheduling, materials, logistics, and follow-up for training, resource sharing, and technical assistance addressing NPAIHB member Tribes' identified Tribal health policy needs - Facilitates communication and collaboration across NPAIHB to reduce information silos and coordinate multidisciplinary work that advances culturally appropriate prevention, treatment, and other Tribal health strategies 9. Compliance and Quality Assurance - Supports compliance with applicable laws, regulations, funding requirements, organizational policies, professional standards, and other requirements governing Government Affairs activities - Supports review of services, work products, data, documentation, and processes for accuracy, quality, consistency, completeness, and compliance - Supports quality assurance, risk management, and continuous improvement by identifying and communicating compliance risks, quality concerns, and process gaps and coordinating corrective actions that strengthen Government Affairs work 10. Research, Evaluation