Police Specialist
About the role
As a Police Specialist, you will provide administrative, professional, and office support for the Port of Seattle Police Department. You will perform general and advanced administrative duties, including typing letters and memos, recording meeting minutes, organizing, and maintaining files, which may include confidential information, prepare reports, and pull data. You will communicate with other departments and stakeholders as needed for various tasks at hand. You will maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders. You will submit work orders for IT and Maintenance related issues. You will be responsible for scheduling mandatory overtime assignments, squad bidding, and personnel schedules for special events. You will maintain training records, public disclosure requests (including reviewing and processing police body worn videos) and assist with department CALEA accreditation standards. You will serve as the first point-of-contact for front office and non-emergency phones. You will act as backup support for other administrative staff, as needed, to include but not limited to department payroll time administrator, budget, and grant related purposes as well as travel, expenses and reporting.
Qualifications
- Two (2) years of professional administrative office experience and/or working directly to support of a law enforcement agency/function
- High School Diploma or GED equivalent
Desired qualifications
- Knowledge of public disclosure requirements under the Washington State Public Records Act (RCW 42.56), including experience processing public records requests, applying records redaction standards, using public records management systems, and reviewing body-worn camera footage, preferably within a public safety or law enforcement environment
- Ability to type at least 40 WPM
- At least five (5) years of administrative office experience
Skills
- Committed to Equity – Apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
- Excellent Communicator – Excellent verbal and written communication skills and a keen ability to work with a diverse group of stakeholders
- Technologically Savvy – Familiar with Microsoft Office Suite, Adobe Acrobat, accounting and law enforcement software and other computer related programs
- Team Player – Willing to accept new assignments and projects, help others, and provide top-notch customer service
- Critical Thinker – Able to rapidly analyze and solve problems, cope with stressful or pressure situations, and maintain the highest level of confidentiality
Requirements
- Pass a background investigation that includes a complete criminal records check, a polygraph examination, a drug screen and a psychological examination. Background investigations will be conducted as openings occur and include: driving history, credit history, arrest records, military records, educational records, and other sources where information can be obtained to measure one's suitability for police work.
- Successfully complete a training process once hired
- Establish a residence in Washington state within 30 days of first day of employment and maintain a residence in Washington State during employment with the Port of Seattle. Work performed while teleworking must be performed in Washington State.
- Pass a Criminal Justice Information Services (CJIS) criminal history background check
- Pass a Transportation Security Administration (TSA) background check
- Pass a criminal history background check with the Federal Bureau of Investigation (FBI)
- Obtain a Port of Seattle ID badge upon clearance (employment contingent upon this)
Schedule
Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). You may be required to work any and all assigned shifts, including weekends and holidays, and may be required to work during emergencies.
Work environment
Primarily an office environment.
Benefits
- Healthcare – Medical, Dental, and Vision Care with options that work for you and your family
- Paid Vacation – Approximately four weeks per year that increases with tenure
- Paid Sick Leave – At least one hour of sick leave for every 40 hours worked
- Holidays – More than ten days per year
- Pension/Retirement Plans – A pension and additional savings plans
- Getting to Work – Subsidized parking, low-cost public transit card, and hybrid work arrangements
- Parental Leave – Six weeks of paid leave for new additions to your immediate family
- Development – Tuition reimbursement, training, stretch assignments and internal internships
- Equity, Diversity, and Inclusion – A culture where all employees succeed and reach their fullest potential
- Work-Life Balance – Resources to help create healthy and balanced habits
- Mission Driven – Focused on promoting economic opportunities and quality of life in the region