Police Records Technician

Job Duties

• Performs a variety of routine receptionist, clerical, secretarial, and administrative work in support of law enforcement activities.
• Works under the close supervision of the Civilian Operations Supervisor.
• Assists in the preparation of a variety of computerized reports and records including accident reports, tow-in reports, citation reports, offense reports, arrest/booking reports, reports of investigation, field interrogation reports, warrant entry & maintenance, NCIC entries and clears, evidence inventory reports, and other reports of a similar nature.
• Researches, reviews, and restores in-car camera and lapel camera video footage.
• Digitally merges police reports into the Law Enforcement Records Management System (LERMS), from mobile data terminals and an online citizen reporting system.
• Prepares the National Incident Based Reporting System (NIBRS) monthly to the FBI.
• Maintains the LERMS software system, enters data into the computer, and generates a variety of law enforcement management system reports.
• Required to become certified and operate the National Crime Information Center (NCIC) criminal data information system.
• Queries and monitors the Tracs system for paperless tickets and crash reports.
• Required to dispatch information to officers in the field, as needed, or communicate effectively with the Dispatch Center.
• Provides a variety of police related information to the public and governmental agencies, utilizing a web-based software solution to include a point-of-sale feature, and redaction tool.
• Facilitates the Inspections of Public Records, in accordance with state guidelines and agency directives.
• Receives incoming calls, determines nature and urgency of calls, and coordinates appropriate response.
• Handles lobby traffic inquiries by determining appropriate action; must possess excellent customer service skills.
• Serves as a personal assistant to command staff and provides a variety of administrative assistance as needed.
• Composes a variety of correspondence, reports and other materials requiring independent judgment as to content, accuracy and completeness.
• Establishes and maintains records systems using moderately independent judgment, with an emphasis on self-motivation and initiative in a fast-paced environment.
• May be required to handle evidence and property, chain of custody reports, and be able to lift items up to 25 pounds, assist in the destruction of narcotics and firearms.
• Will be required to become certified in the management of property and evidence by the International Association of Property and Evidence.
• Operates a motor vehicle to assist in carrying out the business of the department and the City.
• Maintains inventories and orders departmental supplies and materials.
• Maintains departmental electronic records and files.
• May be required to travel for certification trainings and conferences.

Qualifications

• This position is subject to the City of Farmington's Drug and Alcohol-Free Workplace Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.
• A high school diploma or GED equivalent; college degree preferred, and two years of general clerical office, communications, or records management experience, or an equivalent combination of education and experience.
• A valid driver's license with acceptable driving record for past three years.
• Must be able to successfully pass clerical test, oral board interview, polygraph examination, and an extensive background investigation.
• Ability to type 40 wpm or at a rate sufficient to perform duties of the job, with an emphasis on accuracy of data entry.
• Must be able to read and write the English language.
• Some knowledge of modern law enforcement principles, procedures, techniques, and equipment required.
• Ability to learn the applicable laws, ordinances, and department rules and regulations.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with subordinates, peers and supervisors.
• Ability to follow verbal and written instructions.
• Ability to learn the City's geography.
• Ability to work under stress and handle stressful situations.
• Ability to meet deadlines.
• Ability to operate tools and equipment listed.
• Ability to learn a multitude of software solutions with independent judgement and a high degree of accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, etc.).
• Ability to additionally learn and use video systems, redaction software, DVD robotic printer, barcode scanner, handheld PDA inventory device, cellphone, and alarm panel devices.
• Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software.