Police Records Shift Supervisor
for headings. Use - for any list of duties/requirements/benefits. Use
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate, navigation, legal, EEO, equal-opportunity, scam-warning, duplicated lines, application instructions. Include a section only when posting has real, specific content for it. Avoid filler like "commensurate with experience". So we need to extract substantive content.
Let's parse the posting.
First line: "If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account." That's internal application instruction; we should remove application instructions. So drop.
Next: "Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life." This is about the role, maybe "About the role". We'll put in
.
Then: "Department: GG_Police: Police Records Salary Range Minimum: $25.00 Salary Range Maximum: $40.41 Closing Date: 10/01/2026" This includes salary range and closing date. Salary range is specific, we can include Pay section. Closing date maybe not needed; but we could include in a short paragraph maybe under About? But we can drop if not needed. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So we can include salary range in Pay section. Closing date maybe minor metadata; we could drop or include in a short p. Probably drop.
Next: "Job Details: Supervisory and technical work directing employees engaged in records maintenance and retention activities within the Gainesville Police Department's Police Records unit during their assigned shift.Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its supervisory, training, and technical duties within a police records work unit." This is description; we can put under About the role or Responsibilities. Probably About the role.
Then: "Job Description: Summary Supervisory and technical work directing employees engaged in records maintenance and retention activities within the Gainesville Police Department’s Police Records unit during their assigned shift. Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its supervisory, training, and technical duties within a police records work unit." This repeats; we can combine.
Then: "EXAMPLES OF WORK* This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. Essential Job Functions Supervises and directs employees performing records duties and general office work during their assigned work shift, typically in the absence of the Police Records Supervisor, including interpreting proper classifications of crimes, determining proper codes to be used, entering data through computer terminals, and following audit trails. Reviews court orders and crime reports and ensures compliance with Federal and State laws in the release of information. Performs timely, fair and non-discriminatory evaluation of performance of employees under their supervision; and provides feedback to Police Records Supervisor for evaluating the performance of other Records Technicians they observe and are not under their direct supervision. Insures fair and equitable enforcement and application of all City rules, policies and regulations. Recommends selection, promotion, discharge, and other appropriate personnel actions. Organizes and conducts in-service training for employees. Provides written responses for service requests from the public and other agencies. Maintains complex statistical data in ledgers for use in departmental planning. Prepares detailed records and reports in a timely manner. Functions as a nexTEST Administrator as defined by the Florida Department of Law Enforcement’s Criminal Justice Information Services. Attends work on continuous and regular basis. Non-essential Job Functions Assists with the Terminal Agency Coordinator duties to optimize user compliance and ensure GPD’s compliance with Criminal Justice Information Services policies and procedures. Acts as the alternate GPD liaison with FDLE’s CJIS staff in the supervisor’s absence. Assists in preparation of division budget. Travels to and attends outside meetings, trainings, and workshops. May be responsible for enforcing the drug policy, based on physical location and organizational structure. May be required to work with, or will have access to, information or documents pertaining to criminal investigations, especially those dealing with drug-related activity. Performs other related duties as assigned."
We need to extract duties/responsibilities list. We'll create a Responsibilities section with
- items for essential functions. Possibly also include non-essential? But we can include essential as responsibilities. We'll list each bullet.
Then: "Qualifications To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions. Education And Experience Graduation from high school or possession of an acceptable equivalency diploma, and four (4) years progressively responsible experience in records management. CERTIFICATIONS OR LICENSES Licenses Valid driver license required upon start date. Valid Florida Driver License required within thirty (30) days of start date and at all times while employed in this classification. Certifications Must obtain state certification for National Crime Information Center/Florida Crime Information Center (NCIC/FCIC) computer systems within six (6) months of start date. Must obtain State of Florida Notary Public license within six (6) months of start date. Must obtain state certification as an Alternate Terminal Agency Coordinator by the Florida Department of Law Enforcement’s Criminal Justice Information Services within six (6) months of start date. Knowledge, Skills And Abilities Thorough knowledge of office procedures and or practices, grammar, spelling, and arithmetic. Knowledge of effective supervisory practices. Knowledge of City policy and rules, including non-supervisory employee collective bargaining agreements. Ability to use Microsoft software (Word, Outlook, Excel) and relevant software applications. Ability to maintain security and confidentiality. Ability to plan, direct and supervise work of others. Ability to keep records and prepare reports. Ability to perform varied and complex office and clerical work. Ability to direct others during high stress situations. Ability to work effectively with co-workers and the general public. Ability to communicate effectively, both orally and in writing. Physical And Environmental Requirements To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions. Physical Requirements While performing the duties of this job, the employee is often required to sit for prolonged periods of time. WORK ENVIRONMENT May be required to work a shift outside regular business hours, including nights, weekends, and holidays. Required to travel for work related training. Responsible for supervising a shift within the Police Records work unit that is operating 24 hours a day/seven days a week. Required to work with, or have access to, information or documents pertaining to confidential criminal investigations. Note: May Require Assessment(s). May fill multiple positions. May establish an eligibility list."
We need sections: Requirements (education/experience), Qualifications (maybe certifications?), Skills (knowledge, skills, abilities). But the instruction says use headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide what goes where.
- About the role: introductory paragraph about making a difference, community builder, department, etc.
- Responsibilities: list of essential job functions (maybe also non-essential? but we can focus on essential). Use
- .
- Requirements: education and experience (high school diploma or equivalency, 4 years experience). Possibly also licenses? But licenses could be under Qualifications.
- Qualifications: certifications/licenses (driver license, Florida driver license, NCIC/FCIC certification, Notary Public, Alternate Terminal Agency Coordinator). Also maybe physical requirements? But physical requirements maybe under Requirements? However physical requirements are more like abilities; but we have Skills for knowledge, skills, abilities. Physical requirements could be under Skills? But they are not skills; they are physical abilities. Could be under Requirements? The instruction: "Use
- for any list of duties/requirements/benefits". So we can list requirements as bullet list.
- Skills: knowledge, skills, abilities (thorough knowledge of office procedures, grammar, spelling, arithmetic; knowledge of effective supervisory practices; knowledge of City policy and rules; ability to use Microsoft software; ability to maintain security and confidentiality; ability to plan, direct and supervise work; ability to keep records and prepare reports; ability to perform varied and complex office and clerical work; ability to direct others during high stress situations; ability to work effectively with co-workers and public; ability to communicate effectively). Also maybe physical requirements? But we could include physical requirements under Skills as abilities? Might be okay.
- Benefits: The posting mentions: "Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally. All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees." So we have benefits content. We'll put in Benefits section with
- list.
- Pay: Salary range minimum $25.00, maximum $40.41. We'll put in Pay section as
maybe.
- Schedule: The posting mentions work environment: "May be required to work a shift outside regular business hours, including nights, weekends, and holidays. Required to travel for work related training. Responsible for supervising a shift within the Police Records work unit that is operating 24 hours a day/seven days a week." That's schedule info. So we can put Schedule section with
or
- . We'll use
.
We must not include sections with filler like "commensurate with experience". We have real content.
We must not include boilerplate like EEO, equal opportunity, veterans preference, etc. Remove those.
We must not include application instructions (internal employee line). Remove.
We must not include duplicated lines. Ensure we don't repeat.
Now produce HTML fragment: start with maybe
About the role
then ...
. Then Responsibilities
- ... etc. Then
Requirements
- ... etc. Then
Qualifications
- ... etc. Then
Skills
- ... etc. Then
Benefits
- ... etc. Then
Pay
...
. Then Schedule
...
.
Make sure to preserve all substantive information. Let's extract exact phrasing.
About the role: Combine the introductory sentences: "Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate, navigation, legal, EEO, equal-opportunity, scam-warning, duplicated lines, application instructions. Include a section only when posting has real, specific content for it. Avoid filler like "commensurate with experience". So we need to extract substantive content. Let's parse the posting. First line: "If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account." That's internal application instruction; we should remove application instructions. So drop. Next: "Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life." This is about the role, maybe "About the role". We'll put in
. Then: "Department: GG_Police: Police Records Salary Range Minimum: $25.00 Salary Range Maximum: $40.41 Closing Date: 10/01/2026" This includes salary range and closing date. Salary range is specific, we can include Pay section. Closing date maybe not needed; but we could include in a short paragraph maybe under About? But we can drop if not needed. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So we can include salary range in Pay section. Closing date maybe minor metadata; we could drop or include in a short p. Probably drop. Next: "Job Details: Supervisory and technical work directing employees engaged in records maintenance and retention activities within the Gainesville Police Department's Police Records unit during their assigned shift.Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its supervisory, training, and technical duties within a police records work unit." This is description; we can put under About the role or Responsibilities. Probably About the role. Then: "Job Description: Summary Supervisory and technical work directing employees engaged in records maintenance and retention activities within the Gainesville Police Department’s Police Records unit during their assigned shift. Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its supervisory, training, and technical duties within a police records work unit." This repeats; we can combine. Then: "EXAMPLES OF WORK* This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. Essential Job Functions Supervises and directs employees performing records duties and general office work during their assigned work shift, typically in the absence of the Police Records Supervisor, including interpreting proper classifications of crimes, determining proper codes to be used, entering data through computer terminals, and following audit trails. Reviews court orders and crime reports and ensures compliance with Federal and State laws in the release of information. Performs timely, fair and non-discriminatory evaluation of performance of employees under their supervision; and provides feedback to Police Records Supervisor for evaluating the performance of other Records Technicians they observe and are not under their direct supervision. Insures fair and equitable enforcement and application of all City rules, policies and regulations. Recommends selection, promotion, discharge, and other appropriate personnel actions. Organizes and conducts in-service training for employees. Provides written responses for service requests from the public and other agencies. Maintains complex statistical data in ledgers for use in departmental planning. Prepares detailed records and reports in a timely manner. Functions as a nexTEST Administrator as defined by the Florida Department of Law Enforcement’s Criminal Justice Information Services. Attends work on continuous and regular basis. Non-essential Job Functions Assists with the Terminal Agency Coordinator duties to optimize user compliance and ensure GPD’s compliance with Criminal Justice Information Services policies and procedures. Acts as the alternate GPD liaison with FDLE’s CJIS staff in the supervisor’s absence. Assists in preparation of division budget. Travels to and attends outside meetings, trainings, and workshops. May be responsible for enforcing the drug policy, based on physical location and organizational structure. May be required to work with, or will have access to, information or documents pertaining to criminal investigations, especially those dealing with drug-related activity. Performs other related duties as assigned." We need to extract duties/responsibilities list. We'll create a Responsibilities section with
- items for essential functions. Possibly also include non-essential? But we can include essential as responsibilities. We'll list each bullet.
Then: "Qualifications To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions. Education And Experience Graduation from high school or possession of an acceptable equivalency diploma, and four (4) years progressively responsible experience in records management. CERTIFICATIONS OR LICENSES Licenses Valid driver license required upon start date. Valid Florida Driver License required within thirty (30) days of start date and at all times while employed in this classification. Certifications Must obtain state certification for National Crime Information Center/Florida Crime Information Center (NCIC/FCIC) computer systems within six (6) months of start date. Must obtain State of Florida Notary Public license within six (6) months of start date. Must obtain state certification as an Alternate Terminal Agency Coordinator by the Florida Department of Law Enforcement’s Criminal Justice Information Services within six (6) months of start date. Knowledge, Skills And Abilities Thorough knowledge of office procedures and or practices, grammar, spelling, and arithmetic. Knowledge of effective supervisory practices. Knowledge of City policy and rules, including non-supervisory employee collective bargaining agreements. Ability to use Microsoft software (Word, Outlook, Excel) and relevant software applications. Ability to maintain security and confidentiality. Ability to plan, direct and supervise work of others. Ability to keep records and prepare reports. Ability to perform varied and complex office and clerical work. Ability to direct others during high stress situations. Ability to work effectively with co-workers and the general public. Ability to communicate effectively, both orally and in writing. Physical And Environmental Requirements To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions. Physical Requirements While performing the duties of this job, the employee is often required to sit for prolonged periods of time. WORK ENVIRONMENT May be required to work a shift outside regular business hours, including nights, weekends, and holidays. Required to travel for work related training. Responsible for supervising a shift within the Police Records work unit that is operating 24 hours a day/seven days a week. Required to work with, or have access to, information or documents pertaining to confidential criminal investigations. Note: May Require Assessment(s). May fill multiple positions. May establish an eligibility list."
We need sections: Requirements (education/experience), Qualifications (maybe certifications?), Skills (knowledge, skills, abilities). But the instruction says use headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide what goes where.
- About the role: introductory paragraph about making a difference, community builder, department, etc.
- Responsibilities: list of essential job functions (maybe also non-essential? but we can focus on essential). Use
- .
- Requirements: education and experience (high school diploma or equivalency, 4 years experience). Possibly also licenses? But licenses could be under Qualifications.
- Qualifications: certifications/licenses (driver license, Florida driver license, NCIC/FCIC certification, Notary Public, Alternate Terminal Agency Coordinator). Also maybe physical requirements? But physical requirements maybe under Requirements? However physical requirements are more like abilities; but we have Skills for knowledge, skills, abilities. Physical requirements could be under Skills? But they are not skills; they are physical abilities. Could be under Requirements? The instruction: "Use
- for any list of duties/requirements/benefits". So we can list requirements as bullet list.
- Skills: knowledge, skills, abilities (thorough knowledge of office procedures, grammar, spelling, arithmetic; knowledge of effective supervisory practices; knowledge of City policy and rules; ability to use Microsoft software; ability to maintain security and confidentiality; ability to plan, direct and supervise work; ability to keep records and prepare reports; ability to perform varied and complex office and clerical work; ability to direct others during high stress situations; ability to work effectively with co-workers and public; ability to communicate effectively). Also maybe physical requirements? But we could include physical requirements under Skills as abilities? Might be okay.
- Benefits: The posting mentions: "Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally. All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees." So we have benefits content. We'll put in Benefits section with
- list.
- Pay: Salary range minimum $25.00, maximum $40.41. We'll put in Pay section as
maybe. - Schedule: The posting mentions work environment: "May be required to work a shift outside regular business hours, including nights, weekends, and holidays. Required to travel for work related training. Responsible for supervising a shift within the Police Records work unit that is operating 24 hours a day/seven days a week." That's schedule info. So we can put Schedule section with
or
- . We'll use
. We must not include sections with filler like "commensurate with experience". We have real content. We must not include boilerplate like EEO, equal opportunity, veterans preference, etc. Remove those. We must not include application instructions (internal employee line). Remove. We must not include duplicated lines. Ensure we don't repeat. Now produce HTML fragment: start with maybe
About the role
then...
. ThenResponsibilities
- ... etc. Then
Requirements
- ... etc. Then
Qualifications
- ... etc. Then
Skills
- ... etc. Then
Benefits
- ... etc. Then
Pay
...
. ThenSchedule
...
. Make sure to preserve all substantive information. Let's extract exact phrasing. About the role: Combine the introductory sentences: "Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and
- ... etc. Then
- ... etc. Then
- ... etc. Then
- ... etc. Then
- ... etc. Then
- . We'll use
- list.
- Pay: Salary range minimum $25.00, maximum $40.41. We'll put in Pay section as
- for any list of duties/requirements/benefits". So we can list requirements as bullet list.
- Skills: knowledge, skills, abilities (thorough knowledge of office procedures, grammar, spelling, arithmetic; knowledge of effective supervisory practices; knowledge of City policy and rules; ability to use Microsoft software; ability to maintain security and confidentiality; ability to plan, direct and supervise work; ability to keep records and prepare reports; ability to perform varied and complex office and clerical work; ability to direct others during high stress situations; ability to work effectively with co-workers and public; ability to communicate effectively). Also maybe physical requirements? But we could include physical requirements under Skills as abilities? Might be okay.
- Benefits: The posting mentions: "Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally. All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees." So we have benefits content. We'll put in Benefits section with
- .
- Requirements: education and experience (high school diploma or equivalency, 4 years experience). Possibly also licenses? But licenses could be under Qualifications.
- Qualifications: certifications/licenses (driver license, Florida driver license, NCIC/FCIC certification, Notary Public, Alternate Terminal Agency Coordinator). Also maybe physical requirements? But physical requirements maybe under Requirements? However physical requirements are more like abilities; but we have Skills for knowledge, skills, abilities. Physical requirements could be under Skills? But they are not skills; they are physical abilities. Could be under Requirements? The instruction: "Use