Police Records Administrative Coordinator

About the role

The Division of Public Safety and Security (DPSS) leads all public safety functions within the university, including police, security, and emergency management, and offers an integrated approach to safety and security, operating 24 hours a day, seven days a week, 365 days a year. DPSS combines Ann Arbor, Dearborn, and Flint operations to provide students, visitors, faculty, and staff with a safe and secure environment. Through our partnerships across the university and local, state, and federal law enforcement agencies, we use a blended service model to meet the needs of our community and exceed expectations.

Reporting to the Police Records Manager, you will support the maintenance, organization, and disposition of all found property in accordance with Michigan law enforcement records retention requirements. This position assists in reviewing, managing, and redacting police records and reports to ensure compliance with state law, university policy, and departmental procedures. You play a key role in ensuring the accuracy, security, and accessibility of official police records for the Division of Public Safety and Security (DPSS).

Responsibilities

• Receive, catalog, and maintain found property in compliance with Michigan law enforcement retention schedules and DPSS policies.
• Review criminal and non-criminal reports, department arrest logs, and other records for completeness, accuracy, and adherence to records standards.
• Assist with the processing, storage, and lawful disposition of found property as directed by the Police Records Manager.
• Perform record redaction to protect confidential and legally exempt information in response to public records requests, subpoenas, and Freedom of Information Act (FOIA) requests.
• Process and track background check and records requests from authorized entities.
• Assist in developing, implementing, and updating departmental procedures related to records and found property management.
• Provide administrative support to ensure timely and accurate entry, retrieval, and reporting of records information.
• Maintain confidentiality and security of sensitive information in accordance with federal, state, and university regulations.
• Provide coverage and support during the Record Manager's absence.

Requirements

• High school diploma or equivalent.
• Two years of experience in an administrative, clerical, or records-related position, preferably in a law enforcement or government setting.
• Working knowledge of data entry, filing systems, and public records management.
• Strong attention to detail and ability to maintain accuracy in record keeping and documentation.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• Proficiency with computers and software applications, including Microsoft Office and records management systems.

Benefits

• Many choices for comprehensive health insurance including "Other Qualified Adult" coverage
• Generous time off including parental leave
• A Retirement plan that provides two-for-one matching contributions with immediate vesting
• Dental insurance, Life insurance, and Vision insurance
• Long-term disability coverage
• Tuition Support Program
• Flexible spending accounts for healthcare and dependent care expenses

Schedule

This is an onsite position.