Police Evidence Custodian - SR-14

Duties Summary

Receives, stores, and issues police evidence and found property; performs a variety of clerical tasks; and performs other related duties as required.

Examples of Duties

• Receives evidence from the Field Operations Bureau and the Investigative Bureau.
  • Tags and accounts for all evidence.
  • Checks evidence for proper markings and identification.
  • Cleans and organizes evidence storage areas.
  • Conducts inventory of all evidence stored.
  • Prepares monthly statistics on disposition of evidence.
  • Prepares monthly statistics on evidence received.
  • Maintains evidence log; maintains found property log.
• Answers inquiries on evidence reporting procedures.
  • Answers questions from investigators, witnesses, and the public about evidence handling and disposal.
  • Provides information on evidence storage and retrieval procedures.
  • Ensures compliance with legal and departmental policies regarding evidence handling.
• Maintains evidence log; maintains found property log.
  • Records details of all evidence and found property received, stored, and disposed of.
  • Updates log entries regularly to reflect current status of evidence and found property.
  • Ensures accurate and complete documentation of all evidence transactions.
• Releases evidence to investigating officers for court presentation.
  • Verifies that evidence meets legal standards for court presentation.
  • Prepares evidence for court presentation, including packaging and labeling.
  • Coordinates with court staff to ensure timely delivery of evidence.
• Stores confiscated weapons and assists in the disposition of same.
  • Assists in the safekeeping of confiscated weapons.
  • Collaborates with firearms experts to properly dispose of weapons.
  • Ensures compliance with state and federal laws regarding weapon disposal.
• Acts as liaison between federal and military agencies regarding evidence of pertinence to them.
  • Communicates with federal and military agencies regarding evidence of interest.
  • Shares relevant information and updates on evidence handling and disposition.
  • Facilitates cooperation between agencies on evidence-related matters.
• Testifies in court on the transaction of evidence.
  • Attends court proceedings to testify about evidence handling and disposition.
  • Provides expert testimony on evidence-related matters.
  • Ensures accuracy and completeness of evidence-related testimony.
• Supervises assigned police cadets in the evidence room.
  • Trains cadets in evidence handling and storage procedures.
  • Evaluates cadets' performance and provides feedback.
  • Mentors cadets to develop skills in evidence management.
• Witnesses the destruction of drugs and other vice paraphernalia together with vice personnel.
  • Participates in the destruction of illegal substances and paraphernalia.
  • Ensures compliance with legal and departmental policies regarding drug destruction.
  • Collaborates with vice personnel to ensure thorough and safe destruction processes.
• Accounts for and disposes of property received in coroner's inventory cases.
  • Verifies the accuracy of property listings in coroner's inventory cases.
  • Disposes of property in accordance with legal and departmental guidelines.
  • Ensures proper documentation of property disposal.
• Receives property from the country districts on closed/suspended cases.
  • Processes property received from country districts.
  • Transfers property to appropriate storage locations.
  • Ensures accurate and complete documentation of property receipt.
• Transfers money to Finance Director upon forfeiture or conviction.
  • Monitors forfeiture and conviction cases.
  • Transfers funds to Finance Director for processing.
  • Ensures accurate and timely transfer of funds.
• Records and stores property turned over to the department for safekeeping.
  • Documents property received for safekeeping.
  • Stores property securely in designated areas.
  • Ensures proper documentation of property storage.
• Records and stores property turned over to the department for auction purposes.
  • Documents property received for auction.
  • Stores property securely in designated areas.
  • Ensures proper documentation of property storage.
• Handles all communication involving evidence inquiries.
  • Responds to inquiries from investigators, witnesses, and the public.
  • Coordinates with relevant departments to resolve inquiries.
  • Ensures accurate and timely responses to inquiries.
• Handles all correspondence involving the return of evidence to owners or finders.
  • Processes requests for the return of evidence.
  • Coordinates with relevant departments to facilitate evidence returns.
  • Ensures accurate and timely processing of evidence returns.
• Disposes of worthless articles.
  • Identifies and discards articles determined to be worthless.
  • Ensures proper documentation of article disposal.
  • Ensures compliance with legal and departmental policies regarding article disposal.
• Performs clerical and office work.
  • Handles incoming and outgoing mail.
  • Organizes and maintains office supplies.
  • Assists with administrative tasks as needed.
• Handles cash transaction for reports and as required accounts for same.
  • Processes cash transactions for reports.
  • Keeps track of cash balances.
  • Ensures accuracy and completeness of cash records.
• Performs other related duties as required.
  • Assists with special projects as assigned.
  • Supports departmental initiatives.
  • Ensures compliance with departmental policies and procedures.

Minimum Qualification Requirements

Training and Experience:

• A combination of education and experience substantially equivalent to graduation from high school, and two (2) years of storekeeping experience that included the handling of evidence and/or property, or two (2) years of law enforcement experience that included the handling of evidence and/or property, and some typing experience.
• Must be qualified to carry and/or possess firearm or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction.
• Must possess a valid State of Hawai‘i driver's license (Class 3) or any other valid comparable motor vehicle operator's license at time of filing.

Physical Requirements:

• Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Knowledge:

• Office procedures and practices.
• Property identification and characteristics.
• Storage principles and practices.
• Laws and regulations on evidence and found property handling and disposition.
• Purposes and uses of standard office machines.

Ability:

• To plan, set up, and maintain storage space allotments.
• To keep records, summarize materials, and prepare reports.
• To work harmoniously with others.
• To follow oral and written instructions.
• To operate typewriter or word processor.

Benefits of County Employment

• Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
• Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County provides a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning, subject to eligibility requirements and reimbursement limits.
• Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
• Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
• Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
• Credit Union Membership: Employees have access to a credit union.
• Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.