PMC: Accounts Payable Specialist

About the role

Penske Media Corporation (PMC), the parent company of Rolling Stone, Variety, Billboard, The Hollywood Reporter, SXSW, The Golden Globes, and many more brands, is hiring an Accounts Payable Specialist to manage the entire Accounts Payable function for several subsidiaries in our digital and print media business.

Responsibilities

• Review, verify, and process a high volume of invoices accurately across multiple brands and in a timely manner in accordance with company policies.
• Enter and match invoices with purchase orders (POs) and receipts into Coupa and NetSuite, ensuring all discrepancies are resolved promptly.
• Prepare weekly, biweekly, or monthly payment runs, including checks, ACH, and wire transfers.
• Ensure payments are made in compliance with vendor terms and company policies.
• Address vendor questions about payments, invoices, and discrepancies promptly and professionally.
• Regularly reconcile vendor accounts to ensure accuracy, resolve outstanding balances, and address any issues efficiently.
• Facilitate month-end close process by ensuring all AP transactions are recorded accurately.
• Reconcile high volume credit card monthly transactions.
• Handle high volume of emails and inquiries (as the main point of contact for vendors and employees), in a timely manner.
• Collaborate closely with the AP team and other departments to ensure seamless communication, share insights, and resolve issues promptly.
• Foster a positive and supportive work environment by maintaining a team-oriented mindset and contributing to collective goals.
• Knowledge of 1099 reporting and sales tax regulations.
• Assist with projects and ad hoc requests, adapting to shifting priorities when necessary.
• Maintain accurate and organized records of invoices, payments, and correspondence.
• Proactively identify opportunities to streamline the AP process, improve efficiency, and enhance overall accuracy.

Requirements

• 2-4 years of experience in full cycle accounts payable.
• Excellent problem-solving skills, attention to detail with accuracy and ability to resolve discrepancies efficiently.
• Strong time management skills with the ability to prioritize tasks effectively under pressure.
• Flexibility to adapt to new processes and changing priorities.
• Proficiency in accounting systems (e.g. Coupa, NetSuite, Salesforce).
• Strong Excel skills (e.g. vLOOKUPs, Pivot Tables).

Benefits

Penke Media Corporation offers a comprehensive benefits package that supports every aspect of your life, empowering you to thrive both personally and professionally. The benefits include PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family, Flexible Spending Accounts (Healthcare, Dependent Care & Commuter), an Employee Assistance Program, Life Insurance, Short- & Long-Term Disability, Paid Parental Leave, and a 401(k) Retirement Plan with an Employer match. Employees are also eligible to take advantage of company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials.

Pay

A good faith estimate of the salary range is $70k - $80k upon hire. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. If you have more or less experience than specified on this job posting, please apply and list your salary expectations. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

Schedule

Employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.