Plant Administrative Assistant

Purchasing & Inventory Control

• Analyze vendor quotes, recommend reliable suppliers, and schedule deliveries to meet urgent production needs.
• Issue purchase orders (POs), expedite critical shipments, and verify delivery certifications.
• Compare packing slips to POs, resolve receiving discrepancies, and approve vendor invoices for payment.
• Reconcile returned carbide with Non-Conformance Reports (NCR) and manage internal distribution.
• Procure and maintain up-to-date Safety Data Sheets (SDS) for all raw plant materials.

Office & Operations Support

• Afford assistance the General Manager by drafting/editing correspondence, filing, duplicating documents, and transcribing meeting minutes.
• Cook complex schedules, meetings, interviews, conferences, and travel accommodations.
• Requisition and prepare tools, materials, and supplies required for daily operations and staff meetings.

Human Resources & Data Management

• Assist HR with managing employee time and attendance records, alongside vacation scheduling.
• Compile statistical plant data, prepare specialized reports, and maintain secure, confidential files.
• Serve as the primary point of contact for internal teams, external customers, and suppliers.

What We Are Looking For

• Educational background: Associate Degree in Accounting, Business Administration, or a closely related field.
• Experience: Minimum of 3 years of purchasing, administrative, or related secretarial experience in an industrial/plant setting.
• Tech Skills: Strong data processing skills with high proficiency in Microsoft Excel and other office software.
• Preferred Software: Practical, hands-on knowledge of Infor SyteLine ERP (or similar manufacturing ERP systems) and PayChex software is highly preferred.
• Communication: Excellent verbal and written communication skills to interact professionally across all levels of the organization.

Benefits & Perks

• Competitive pay
• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• 401(k) with company match

Pay

Competitive pay

Schedule

N/A

Qualifications

N/A

Skills

N/A

Benefits

• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• 401(k) with company match