Planner I

Weston & Sampson is seeking a Planner I/Administrative Assistant for our Providence, RI office.

About the role

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respect for each other’s ideas.

Responsibilities

• Collaborate with project managers and executive staff in the preparation of letters, reports, and materials for client deliverables.
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Execution of contracts as required, including requesting insurances, bonds, and obtaining appropriate signatures.
• Complete Excel spreadsheets and tables to assist in project monitoring.
• Monitor and respond to emails and phone messages with internal staff and external clients.
• Maintain filing system as needed.
• General office operations and upkeep, including:
  • Review contracts for financial-related terms and conditions, ensuring they are clearly and accurately represented on the Project Opening documentation.
  • Inform Project Managers of any discrepancies.
  • Communicate with Project Managers on project financial tracking and billing.
  • Maintain electronic filing and archiving of project-specific documents, including project opening forms, contracts, proposals, and budget changes.
  • Ensure that appropriate approvals are obtained in accordance with company policies.
• Perform additional assignments as directed by the Administrative Manager and Supervisors.
• Report problems to the Administrative Manager or direct supervisor as necessary.
• Assist on multi-disciplinary teams on projects.
• Conduct research to support resilience, environmental, and urban planning projects.
• Prepare presentations, reports, memoranda, and other high-quality communication materials.
• Prepare both analytical and planning-level studies.
• Prepare presentations for and facilitate community meetings.
• Perform other related duties as required.

Requirements

• Bachelor’s degree (Master’s preferred) in environmental policy, planning, or a related field.
• One to three years of experience in environmental policy, planning, or a related field.
• Outstanding written and verbal communication skills; ability to communicate complex information to the public.
• Problem-solving skills, a strong work ethic, and the ability to prioritize and multi-task.
• Ability to complete multiple tasks concurrently.
• Thorough knowledge of Microsoft Office Suite software products.
• Data analytics, data visualization, or graphic design skills (preferred).
• Previous administrative support experience.
• Any level of experience with graphic design skills (preferred).
• Strong written and verbal communication skills, leadership mindset, and organizational skills.
• Ability to work in a collaborative team environment across multiple technical teams and regions.
• Computer proficiency including general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms (a plus).
• Ability to work well with others under deadline situations and respond to changes in priorities in a fast-paced environment.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.
• Must have a valid driver’s license and be willing to travel as required.

Benefits

• Meaningful work: Contribute to projects that protect and enhance the natural and built environments.
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success.
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways.
• Flexible workplace: Work in a way that supports your life and not the other way around.
• Strong culture: Join a team that values collaboration, inclusion, and recognition.

Pay

Salary Range: $59,000 - $74,000 based on education and experience.