PK-4 Admin Assistant - School

About the Company

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools across four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education, equipping students with real-world readiness and preparing them for college or career after graduation. With an unwavering dedication to student success from every background, CSUSA closes achievement and opportunity gaps, embodying the promise of Strong Minds, Good Hearts™.

Purpose of the Role

To join a team with the mission: Relentless Commitment to Student Greatness in School and in Life™. If you are passionate about inspiring and motivating young learners and prioritize students in education, CSUSA is the right place for you. As an Administrative Assistant, you will ensure the smooth and efficient operation of the school office to maximize its positive impact on the education of children.

Responsibilities

• Lead by example in adherence to and knowledge of CSUSA and the school's Vision, Mission, and Values, demonstrating ethical behavior and promoting teamwork.
• Complete assigned duties and projects, and participate in training programs to increase skill and proficiency.
• Stay updated on current developments and technical sources related to job responsibilities.
• Follow company policies, federal and state laws, and ensure adherence to safety procedures.
• Take and transcribe dictation for reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents.
• Maintain the principal's schedule, arrange meetings, conferences, interviews, and other activities.
• Prepare evaluations, memos, newsletters, presentations, and other documents as directed by the Principal.
• Coordinate the assignments and work of substitute teachers.
• Perform office routines such as sorting mail, operating the copy machine, and serving as telephone receptionist.
• Prepare, process, and maintain oversight of purchase orders.
• Maintain an efficient filing system and retrieve documents as needed.
• Manage records and correspondence, improve systems when necessary, and respond to information requests.
• Act as an information resource for other office personnel and communicate assigned duties as required.
• Organize and prioritize multiple assignments with strong attention to detail and process-driven efficiency.

Requirements

• High School diploma or equivalent.
• One to two years of office experience with a wide variety of responsibilities.
• Successful results of criminal and employment background check.
• Comfortable working in a learning environment as part of a team.
• Bilingual ability may be required based on vacancy specifications.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS), and email communications.
• Commitment to company values.
• May perform other duties as assigned.

Qualifications and Skills

• Demonstrates enthusiasm and commitment toward the job and the company’s mission; supports company values in academic excellence, operational performance, superior culture, and financial health and growth.
• Ability to consistently attend work, arrive on time, follow instructions, respond to management direction, and seek feedback to improve performance.
• Excellent interpersonal skills, including courtesy, professionalism, and helpfulness; handles sensitive and confidential situations with poise, tact, and diplomacy.
• Maintains confidentiality of school business.
• Strong communication skills: oral (including presentations), written, interpersonal (active listening), negotiating, and influencing.
• Excellent phone etiquette.
• Proactive, takes initiative, thinks creatively, and drives projects to completion with a high level of quality.
• Works effectively with staff at all levels of the organization and is sensitive to corporate needs, employee goodwill, and public image.
• Strong customer orientation.
• Works with large amounts of data, researches and interprets records, detects errors, and makes necessary corrections.
• Strives for accuracy, thoroughness, and continuous improvement; implements best practices.

Work Environment

This role operates in usual office working conditions.

Physical Demands

• Sitting for long periods of time.
• Frequently lifts and/or moves up to 20 pounds and occasionally lifts and/or moves up to 10 pounds.
• Requires close vision, depth perception, and the ability to adjust focus.