Admin Assistant - School

About the Company

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools across four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education, equipping students with real-world readiness for college or career after graduation. With an unwavering dedication to student success from every background, CSUSA closes achievement and opportunity gaps, embodying the promise of Strong Minds, Good Hearts™.

About the Role

Join a team dedicated to the mission: Relentless Commitment to Student Greatness in School and in Life™. If you are passionate about inspiring and motivating young learners and prioritize students in education, CSUSA is the place for you. As an Administrative Assistant, you will ensure the smooth and efficient operation of the school office, maximizing its positive impact on the education of children.

Responsibilities

• Lead by example in adherence to CSUSA and school Vision, Mission, and Values, demonstrating ethical behavior and promoting teamwork.
• Complete assigned duties and projects, and participate in training programs to increase skill and proficiency.
• Stay updated on developments and technical sources related to job responsibilities.
• Adhere to company policies, federal and state laws, and safety procedures.
• Take and transcribe dictation for reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents.
• Maintain the principal’s schedule, arrange meetings, conferences, interviews, and other activities.
• Prepare evaluations, memos, newsletters, presentations, and other documents as directed by the Principal.
• Coordinate assignments and work of substitute teachers.
• Perform office routines such as sorting mail, operating the copy machine, and serving as telephone receptionist.
• Prepare, process, and maintain oversight of purchase orders.
• Maintain an efficient filing system and retrieve documents as needed.
• Manage records and correspondence, improve systems when necessary, and respond to information requests.
• Act as an information resource for other office personnel and communicate assigned duties as required.
• Organize and prioritize multiple assignments with strong attention to detail and process-driven efficiency.

Requirements

• High School diploma or equivalent.
• One to two years of office experience with a variety of responsibilities.
• Successful results of criminal and employment background check.
• Comfortable working in a learning environment as part of a team.
• Bilingual ability may be required (per advertised vacancy specifications).
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS), and email communications.
• Commitment to company values.

Skills

• Enthusiasm and commitment to the job and company mission.
• Reliability in attendance, punctuality, and responsiveness to management direction.
• Excellent interpersonal skills, including professionalism, courtesy, and tact in handling sensitive situations.
• Strong communication skills: oral, written, active listening, negotiating, and influencing.
• Professional phone etiquette.
• Proactive, creative, and detail-oriented with a focus on quality and best practices.
• Ability to work with large amounts of data, research and interpret records, detect errors, and make corrections.
• Customer-oriented with a sensitivity to corporate needs, employee goodwill, and public image.

Work Environment

This role operates in a typical office environment with usual office working conditions.

Physical Demands

• Sitting for long periods of time.
• Frequently lifting and/or moving up to 20 pounds and occasionally up to 10 pounds.
• Vision abilities required include close vision, depth perception, and the ability to adjust focus.