Admin Assistant - School

About Us

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools across four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students, equipping them with real-world readiness and preparing them for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Purpose of the Role

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As an Administrative Assistant, you will ensure the smooth and efficient operation of the school office to maximize its positive impact on the education of children.

Responsibilities

• Leads by example in adherence and knowledge of the CSUSA and school's Vision, Mission, and Values, demonstrating commitment to act ethically and promote a team concept.
• Follows through on assigned duties and projects and participates in training programs to increase skill and proficiency.
• Reviews current developments, literature, and technical sources related to job responsibilities.
• Follows company policies, federal and state laws, and ensures adherence to good safety procedures.
• Consults directly with CSUSA personnel when applicable.
• Takes and transcribes dictation, including reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents.
• Maintains the principal's schedule, makes arrangements for meetings, conferences, interviews, and other activities.
• Prepares evaluations, memos, newsletters, presentations, and other documents as directed by the Principal.
• Coordinates the assignments and work of substitute teachers.
• Performs office routines such as sorting mail, operating the copy machine, and serving as telephone receptionist.
• Prepares, processes, and maintains oversight of purchase orders.
• Maintains an appropriate filing system and retrieves documents efficiently.
• Manages records and correspondence, improves systems as necessary, and responds to requests for information.
• Acts as an information resource for other office personnel and communicates assigned duties as required.
• Organizes and prioritizes multiple assignments with strong attention to detail and process-driven workflows.

Requirements

• High School diploma or equivalent.
• One to two years of office experience with a wide variety of responsibilities.
• Successful results of criminal and employment background check.
• Comfortable working in a learning environment as part of a team.
• Bilingual ability may be required per advertised vacancy specifications.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS), and email communications.
• Commitment to company values.

Skills

• Demonstrates enthusiasm and commitment toward the job and the mission of the company.
• Ability to consistently be at work, arrive on time, follow instructions, and respond to management direction.
• Excellent interpersonal skills, including courtesy, professionalism, and helpfulness; handles sensitive and confidential situations with poise, tact, and diplomacy.
• Maintains confidentiality of school business.
• Strong communication skills: oral (including presentations), written, interpersonal (active listening), negotiating, and influencing.
• Excellent phone etiquette.
• Proactive, takes initiative, thinks creatively, and drives projects to completion with a high level of quality.
• Works well with staff at all levels of the organization and is sensitive to corporate needs, employee goodwill, and public image.
• Strong customer orientation.
• Works with large amounts of data, researches and interprets records, detects errors, and makes necessary corrections.
• Strives to implement best practices and demonstrates accuracy and thoroughness.

Work Environment

While performing the responsibilities of this position, the work environment includes usual office working conditions.

Physical Demands

• Sitting for long periods of time.
• Frequently lifts and/or moves up to 20 pounds and occasionally lifts and/or moves up to 10 pounds of force.
• Vision abilities required include close vision, depth perception, and the ability to adjust focus.