Philanthropy Events Specialist, Community Partnerships

Location: Evanston, IL · Part Time (20 hours/week) · Monday–Friday, normal business hours · Local travel required for events · Reports to Manager, Philanthropy Events

Pay

Hourly range: $25.36 – $38.04. The rate offered is determined by a candidate’s expertise and years of experience, among other factors.

Schedule

Part Time, 20 hours per week, Monday through Friday during normal business hours. Local travel required for events.

About the role

Reporting to the Manager, Philanthropy Events, the Philanthropy Events Specialist, Community Partnerships supports fundraising and established volunteer and membership-based group meetings, as well as third-party community partner opportunities across Endeavor Health. The role manages meetings and fundraising event outreach and logistics throughout the year and provides guidance on volunteer recruitment, retention, and engagement strategies to support the fundraising goals of the Foundations.

Responsibilities

• Partner with fundraising leads to manage and implement all aspects of NorthShore Associate Board and Swedish Hospital Associates Board committees, including producing meeting and fundraising materials, providing scheduling support, and recruiting and retaining membership and event participation.
• Staff volunteer event committees and support operational aspects of event planning.
• Provide comprehensive events project management: establish goals, manage budgets, timelines, briefing memos, communications, and coordinate internal and external resources and vendor partnerships to ensure strong outcomes with cost-effective execution.
• Utilize system tools and platforms to document activity, support collaboration, and strengthen relationship management.
• Partner with foundation leadership on strategic goals.
• Coordinate third-party community fundraising events and gift-in-kind donations by acting as primary internal point of contact, providing toolkits, and facilitating websites, gift transactions, and stewardship for specialty events and donations; serve as primary Philanthropy liaison for third-party events across Endeavor Health, coordinating with Foundation Admins and clinical areas as appropriate.
• In partnership with Philanthropy Operations, Donor Services, and Communications teams, coordinate production and distribution of event-related promotional materials; provide oversight of confidential, event-specific mailing lists; and measure, analyze, and report on event progress, outcomes, and follow-up.
• Track and leverage key performance metrics (return on investment, participation trends, engagement) to inform strategy and drive continuous improvement.
• Where applicable, track and maintain event invitation responses in Salesforce.
• Perform other duties as required to support fundraising goals and ensure successful event preparation and day-of logistics across the Philanthropy team.
• Manage and action vendors, contracts, auction planning, offsite event registration & payment workflows, and guest experience, in collaboration with Operations team.
• Maintain Salesforce engagement records, working with Analytics & Reporting, Donor Services, Prospect Development, and Corporate & Foundation Relations staff to manage relationships and review event attendees for prospective moves management assignments.
• Proactively maintain and update Standard Operating Procedures to document workflows and ensure consistent, high-quality experience.
• Adhere to all Endeavor Health standards, policies, and procedures.

Requirements

• Bachelor’s degree required.
• 3–5+ years in a development shop with experience managing volunteer boards & members, along with event planning & management experience, required.
• 2+ years of experience with Salesforce or other CRM preferred.
• Experience with design software like Canva is a plus.

Skills

• Proficiency with MS Office and experience proactively working with Salesforce or a similar CRM preferred.
• Strong customer service expertise with a collaborative work style and excellent interpersonal skills for engaging warmly and professionally with staff leadership, board members, physician partners, volunteers, and donors.
• Exceptional written and verbal communication skills, particularly in producing event materials such as invitations, thank-you letters, programs, and brochures.
• Past experience with project planning and event management required.
• Past experience working with volunteers, members, or boards preferred.
• Proven ability to engage tactfully with individuals from diverse backgrounds, including system leadership, cross-departmental teams, vendors, prospects, and high-level donors.
• Discretion in handling sensitive and confidential information.
• Expertise in project management, including multi-tasking, goal setting, accountability, attention to detail, developing budgets, and prioritizing workload; experience with project management tools preferred.
• Demonstrated success in coordinating budgets, projects, and events with vendors.
• Adaptability to shifting priorities with a proactive approach to challenges in a fast-paced, deadline-driven environment.
• Openness to feedback and a collaborative mindset.
• Commitment to continuous improvement, efficiency, and professional development.

Benefits

• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program
• Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities